The Termination Letter To Employee For Unacceptable Behaviour is a crucial document used in Hong Kong when an employer needs to formally terminate an employee's contract due to misconduct or behavioral issues. This document must comply with the Hong Kong Employment Ordinance and related employment legislation, ensuring proper documentation of the grounds for termination, any prior warnings, and final payment arrangements. It's typically used when an employee has committed serious misconduct or demonstrated persistent unacceptable behavior despite previous warnings. The letter serves both as a legal record of the termination and as a formal communication tool, protecting the employer's interests while ensuring transparency in the termination process. It should be drafted with careful consideration of potential legal implications and the specific requirements of Hong Kong employment law.
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1. Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Employee's full name, position, and internal address
3. Subject Line: Clear indication that this is a termination notice
4. Termination Statement: Clear statement of employment termination and effective date
5. Grounds for Termination: Specific description of the unacceptable behavior/misconduct that led to termination
6. Reference to Previous Warnings: Documentation of prior warnings or disciplinary actions taken
7. Final Payment Details: Information about final salary, accrued leave, and any other entitlements
8. Company Property Return: List of company property to be returned and deadline
9. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
10. Signature Block: Authorized signatory details and signature
1. Garden Leave: Include if employee is to be placed on garden leave during notice period
2. Payment in Lieu of Notice: Include if company is making payment instead of having employee work notice period
3. Non-Compete Reminder: Include if employee is bound by post-employment restrictive covenants
4. Handover Instructions: Include if specific handover of duties/documents is required
5. Appeal Process: Include if company policy allows for internal appeal of termination decision
6. Benefits Termination: Include if there are specific benefits (health insurance, etc.) that need addressing
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and any deductions
2. Company Property Checklist: Itemized list of company property to be returned
3. Previous Warning Letters: Copies of previous warning letters or disciplinary action documentation
4. Incident Report: Detailed report of the unacceptable behavior incident(s) leading to termination
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Relevant legal definitions
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Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Hospitality
Construction
Logistics
Media and Entertainment
Real Estate
Telecommunications
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Management
Operations
Relevant Roles
Human Resources Director
HR Manager
Employee Relations Manager
Legal Counsel
Department Manager
Line Manager
HR Business Partner
Chief Human Resources Officer
Personnel Administrator
Compliance Officer
HR Operations Manager
Employee Relations Specialist
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