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The Thank You For Referral Letter is an essential business communication tool in the Hong Kong business environment, where relationship-building and professional networking are crucial. This document is typically used when a business receives a client or opportunity referral from another professional or organization. It serves multiple purposes: expressing gratitude, acknowledging the referral formally, maintaining professional relationships, and creating a documented trail of client acquisition sources where required by regulations. The letter must comply with Hong Kong's Personal Data (Privacy) Ordinance when mentioning third parties and maintain appropriate professional standards. It's particularly important in regulated industries where referral documentation may be required for compliance purposes, and in professional services where referral networks are a key source of business development.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Professional greeting addressing the referrer by name

3. Acknowledgment: Specific mention of the referred client/business and expression of gratitude

4. Value Statement: Brief statement about the value of their trust and confidence

5. Future Relationship: Expression of commitment to maintaining high standards and hope for continued relationship

6. Closing: Professional sign-off with contact details and signature block