The Email Security Policy serves as a critical governance document for organizations operating in Indonesia, establishing mandatory requirements and guidelines for secure email usage. This policy is essential for ensuring compliance with Indonesian regulations, particularly the Electronic Information and Transactions Law (EIT Law) and Personal Data Protection Law (PDP Law). The document provides comprehensive guidance on email security controls, user responsibilities, data protection measures, and incident response procedures. It should be implemented by organizations handling sensitive information or those seeking to protect their communications infrastructure from security threats. The policy addresses both technical security measures and user behavior requirements, making it applicable across all organizational levels and departments.
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1. Purpose and Scope: Defines the objectives of the email security policy and its applicability within the organization
2. Legal Framework: References to relevant Indonesian laws and regulations governing email usage and data protection
3. Definitions: Clear explanations of technical terms and concepts used throughout the policy
4. Email Usage Requirements: Basic rules and requirements for appropriate email usage in the organization
5. Security Controls: Mandatory security measures for email systems including encryption, authentication, and access controls
6. User Responsibilities: Specific obligations of employees regarding email security and proper usage
7. Prohibited Activities: Clear listing of forbidden email practices and behaviors
8. Data Protection Requirements: Measures for protecting sensitive and personal data in email communications
9. Incident Reporting: Procedures for reporting email security incidents and breaches
10. Compliance and Enforcement: Consequences of policy violations and enforcement procedures
11. Policy Review and Updates: Process and frequency of policy reviews and updates
1. Remote Work Email Security: Additional security requirements for employees accessing email while working remotely
2. Mobile Device Email Access: Specific requirements for accessing corporate email on mobile devices
3. Third-Party Email Integration: Security requirements for integration with third-party email services or applications
4. International Data Transfer: Requirements for handling email communications with international recipients
5. Email Retention and Archiving: Specific requirements for email storage and archiving if needed by the organization
6. Email Encryption Requirements: Detailed encryption requirements for specific types of communications or departments
1. Technical Configuration Standards: Detailed technical specifications for email security settings and configurations
2. Acceptable Use Guidelines: Detailed guidelines and examples of acceptable and unacceptable email usage
3. Incident Response Procedures: Step-by-step procedures for handling different types of email security incidents
4. Email Security Best Practices: Comprehensive guide of best practices for secure email usage
5. Compliance Checklist: Checklist for ensuring compliance with the email security policy
6. Training Requirements: Details of required email security training and awareness programs
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