The Group Release Form is a critical legal document used in Indonesia when organizations need to obtain collective consent and liability waivers from multiple participants engaging in organized activities. This document type is essential for protecting organizations while ensuring participants understand and accept inherent risks. It must comply with Indonesian Civil Code (KUHPerdata) requirements, particularly Articles 1320 and 1365, and conform to the Personal Data Protection Law (PDP Law) 2022. The form should be drafted in both Indonesian and English languages as per Law No. 24 of 2009, with clear provisions for consent, risk acknowledgment, and liability release. It's particularly relevant for group activities, events, or programs where multiple participants need to provide simultaneous consent and understanding of potential risks.
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1. Parties: Identification of the organizing entity and general description of the group participants (to be individually listed in Schedule A)
2. Background: Context of the group activity or event for which the release is being obtained
3. Definitions: Key terms used throughout the document, including 'Activities', 'Release Period', 'Liability', and 'Claims'
4. Acknowledgment of Risks: Detailed description of potential risks associated with the activities
5. Release and Waiver: Core waiver language releasing the organization from liability
6. Indemnification: Participant's agreement to indemnify the organization against third-party claims
7. Medical Authorization: Consent for emergency medical treatment if needed
8. Personal Data Consent: Consent for collection and processing of personal data in compliance with Indonesian PDP Law
9. Governing Law: Specification of Indonesian law as governing law and jurisdiction
10. Language: Statement on dual language format and prevailing version as required by Indonesian Law
1. Media Release: Optional section for photo/video consent, used when activities may be photographed or recorded
2. Insurance Declaration: Optional section regarding participant's personal insurance coverage, used for high-risk activities
3. Group Representative Authority: Optional section for cases where a group leader signs on behalf of minor participants
4. Special Equipment Requirements: Optional section detailing specific equipment or gear requirements, used for specialized activities
5. Code of Conduct: Optional section outlining expected behavior, used for longer-duration activities or specific group settings
1. Schedule A - Participant Details: List of all participants with their personal information and signatures
2. Schedule B - Activity Description: Detailed description of activities covered by the release
3. Schedule C - Emergency Contacts: Emergency contact information for all participants
4. Appendix 1 - Safety Guidelines: Specific safety rules and procedures for the activities
5. Appendix 2 - Medical Information Form: Optional form for relevant medical information of participants
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Tourism
Sports and Recreation
Corporate Events
Non-Profit Organizations
Entertainment
Adventure Tourism
Team Building Services
Cultural Organizations
Youth Programs
Religious Organizations
Community Services
Relevant Teams
Legal
Operations
Risk Management
Event Planning
Program Management
Administrative Services
Compliance
Safety and Security
Community Relations
Customer Service
Relevant Roles
Event Manager
Program Coordinator
Legal Counsel
Risk Management Officer
Operations Director
Activity Leader
Tour Guide
Education Coordinator
Compliance Officer
Safety Officer
Community Outreach Manager
Recreation Director
Group Activities Supervisor
Administrative Manager
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