The Initial Offer Letter serves as the preliminary document in establishing an employment relationship under Indonesian law. It is typically used after successful completion of the recruitment process and before the signing of a detailed employment agreement. The document must comply with Law No. 13/2003 on Manpower and related regulations, incorporating mandatory elements such as job position, compensation structure, working hours, and statutory benefits. The Initial Offer Letter should be drafted carefully to ensure it aligns with both company policies and Indonesian labor regulations, particularly regarding employment status (permanent or fixed-term), probation periods, and mandatory benefits. This document forms the basis for the subsequent employment relationship and may be referenced in future employment-related matters.
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1. Letter Date and Address Block: Complete company letterhead, date, and candidate's contact information
2. Salutation and Opening: Formal greeting and statement of offer
3. Position Details: Job title, department, and reporting relationship
4. Employment Status: Clear indication of permanent or fixed-term employment status as per Indonesian labor law
5. Start Date: Proposed employment commencement date
6. Compensation: Base salary, allowances, and other monetary benefits as required by Indonesian regulations
7. Working Hours and Location: Standard working hours, work location, and any flexibility arrangements
8. Benefits: Statutory benefits (BPJS) and additional company benefits
9. Probation Period: Standard 3-month probation period details as permitted under Indonesian law
10. Acceptance Instructions: How to accept the offer and deadline for acceptance
11. Closing: Signature block and congratulatory message
1. Relocation Assistance: Include when offering relocation support for candidates moving from different cities/countries
2. Sign-on Bonus: Include when offering a one-time signing bonus
3. Education/Training Commitments: Include when the role includes specific training programs or educational support
4. Non-Compete Clause Reference: Include for senior positions or roles with access to confidential information
5. Variable Compensation: Include when the role includes performance bonuses or commission structures
6. Technology/Equipment Provision: Include when specific tools or equipment will be provided for the role
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Detailed overview of all company benefits and statutory entitlements
3. Company Policies Summary: Key company policies that require immediate acknowledgment
4. Required Documents List: List of documents needed for employment registration and BPJS enrollment
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