The Rental Lease Termination Letter is a crucial document used in Indonesian property law to formally end a rental agreement between landlord and tenant. It must be drafted in accordance with the Indonesian Civil Code (KUHPerdata) and relevant regional regulations, particularly adhering to notice period requirements and termination procedures. This document is essential when either party wishes to end the lease agreement, whether at the natural end of the term or through early termination if permitted. The letter should contain specific details about the property, reference the original lease agreement, state the intended termination date, and outline the processes for final inspection and security deposit return. Proper documentation is crucial for legal compliance and protecting both parties' interests in the Indonesian legal context.
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1. Header Information: Date, recipient's complete address, and sender's complete address
2. Subject Line: Clear indication that this is a lease termination notice
3. Property Details: Complete address and identification of the rented property
4. Lease Reference: Reference to the original lease agreement including its date and any relevant reference numbers
5. Termination Declaration: Clear statement of intent to terminate the lease and the effective date of termination
6. Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and applicable laws
7. Property Inspection: Proposed date and time for final property inspection
8. Security Deposit: Request for return of security deposit and preferred method of return
9. Closing: Professional closing, space for signature, and sender's name and contact information
1. Reason for Termination: Include when it's beneficial to explain the reason for termination or when required by the lease agreement
2. Forwarding Address: Include when moving to a new address and need to receive future correspondence or security deposit
3. Utility Transfer: Include when there are specific arrangements needed for utility transfers or final readings
4. Outstanding Payments: Include when addressing any remaining rent, utilities, or other payments
5. Key Return: Include when specifying arrangements for returning keys or access cards
1. Copy of Original Lease Agreement: Attached copy of the signed lease agreement for reference
2. Property Condition Report: If available, the initial condition report from the start of the tenancy
3. Payment History: Record of rent payments and any outstanding amounts if relevant
4. Utility Account Details: List of utility accounts and current status if relevant to the termination
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Retail
Hospitality
Office Space
Industrial
Storage and Warehousing
Mixed-Use Development
Relevant Teams
Legal
Property Management
Facilities Management
Real Estate Operations
Asset Management
Tenant Relations
Administrative Support
Compliance
Operations
Contract Management
Relevant Roles
Property Manager
Real Estate Manager
Facilities Manager
Legal Counsel
Tenant Relations Manager
Leasing Administrator
Property Administrator
Real Estate Agent
Building Superintendent
Asset Manager
Operations Manager
Housing Coordinator
Tenancy Officer
Compliance Officer
Contract Administrator
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