The Rental Termination Letter To Tenant is a crucial legal document used in Indonesian property management to formally end a rental agreement. It must comply with Indonesian Civil Code (KUHPerdata) requirements and local housing regulations, particularly regarding notice periods and tenant rights. This document is essential when a landlord needs to terminate a lease agreement, whether at the end of its term or due to specific circumstances such as breach of contract or property sale. The letter should include clear identification of the property, parties involved, termination date, and specific requirements for the tenant's departure. It serves as official documentation of the termination notice and helps protect both parties' legal rights under Indonesian law. Property managers and landlords commonly use this document to ensure proper documentation of the termination process and compliance with legal requirements.
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1. Sender's Details: Full name and address of the landlord/property manager
2. Date: Current date of the termination notice
3. Recipient's Details: Full name and address of the tenant
4. Subject Line: Clear indication that this is a rental termination notice
5. Lease Reference: Details of the existing lease agreement including property address and original lease date
6. Termination Statement: Clear statement of intent to terminate the lease, including the effective date of termination
7. Notice Period: Confirmation that the notice period complies with both the lease agreement and Indonesian law
8. Property Inspection: Information about final property inspection arrangements
9. Closing: Formal closing, signature, and contact information for further communication
1. Reason for Termination: Include when termination is due to specific circumstances or breach of contract
2. Security Deposit: Include when addressing the return of security deposit and any deductions
3. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
4. Handover Instructions: Include when specific instructions for key return and moving out procedures are necessary
5. Maintenance Issues: Include when there are specific property maintenance or repair issues to be addressed before vacation
6. Legal Citations: Include when termination is based on specific violations of Indonesian rental laws
1. Copy of Original Lease: Attached copy of the original lease agreement for reference
2. Property Condition Report: Current documentation of property condition if applicable
3. Payment History Statement: Statement showing rent payment history and any outstanding amounts
4. Utility Account Information: Details of utility accounts that need to be closed or transferred
5. Photographic Evidence: If termination is due to property damage or lease violations, include relevant photographs
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