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The Vendor Termination Letter is a crucial business document used in the Indonesian market when a company needs to formally end its relationship with a vendor or supplier. This document must comply with Indonesian legal requirements, particularly the Indonesian Civil Code (KUHPerdata) and relevant commercial regulations. It is typically used when a company needs to end a vendor relationship due to various reasons such as contract completion, performance issues, strategic changes, or business restructuring. The letter serves as official documentation of the termination decision and includes essential elements such as termination date, reference to the original agreement, remaining obligations, and transition requirements. Proper execution of this document is crucial for maintaining legal compliance while ensuring a clear and professional conclusion to the business relationship.

1. Letter Header and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Full name, title, company name, and address of the vendor

3. Subject Line: Clear indication that this is a termination notice, including relevant contract reference numbers

4. Contract Reference: Details of the original agreement including date, parties, and scope

5. Termination Notice: Clear statement of termination, citing relevant contract clauses and effective date

6. Reason for Termination: Brief, professional explanation of termination grounds if necessary

7. Outstanding Obligations: Summary of any remaining payments, deliverables, or obligations

8. Return of Property: Instructions regarding company property, data, or materials

9. Closure Details: Specific actions required for proper closure of the business relationship

10. Contact Information: Details of who to contact for transition-related matters

11. Signature Block: Authorized signatory details and signature