The Job Registration Form is a crucial document used at the commencement of employment in Ireland to establish the formal employment relationship and collect necessary employee information. It must be completed by all new employees before or upon starting their employment, in compliance with Irish employment law, including the Terms of Employment (Information) Acts 1994-2014 and GDPR requirements. The form collects personal information, employment details, tax information, and various consents and declarations necessary for employment administration. It serves as a foundational document for HR records and ensures compliance with legal obligations regarding employee data collection and record-keeping.
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1. Personal Information: Collection of basic personal details including name, address, contact information, PPS number, and emergency contact details
2. Employment Details: Information about the position, department, start date, employment type, and reporting structure
3. Educational Background: Details of relevant qualifications, certifications, and professional memberships
4. Work History: Brief summary of previous employment experience and references
5. Bank Details: Banking information for salary payments
6. Tax Information: Tax-related details including tax credits and previous employment taxation
7. Health and Safety: Medical information relevant to the role and emergency medical consent
8. Data Protection Declaration: GDPR-compliant declaration regarding the processing of personal data
9. Employee Declaration: Confirmation of information accuracy and agreement to terms
1. Visa Information: For non-EEA nationals, details of work permits and immigration status
2. Pension Scheme: Optional participation in company pension scheme, required for eligible full-time employees
3. Additional Benefits: Selection of optional company benefits and schemes
4. Professional Memberships: For roles requiring specific professional affiliations or registrations
5. Vehicle Information: For positions involving company vehicles or travel requirements
6. Flexible Working Requests: For employees seeking non-standard working arrangements
7. Previous Internal Employment: For internal transfers or returning employees
1. Schedule 1 - Required Documentation Checklist: List of documents to be submitted with the registration form (ID, qualifications, references, etc.)
2. Schedule 2 - Position-Specific Requirements: Additional information or certifications required for specific roles
3. Schedule 3 - Medical Questionnaire: Detailed health information form where required by the role
4. Appendix A - Data Protection Notice: Detailed information about how personal data will be processed and stored
5. Appendix B - Employment Terms Summary: Overview of key employment terms and conditions
6. Appendix C - Company Policies Acknowledgment: List of policies the employee must read and acknowledge
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