The New Hire Form is a crucial onboarding document used at the commencement of employment relationships in Ireland. It serves multiple purposes: collecting necessary personal and professional information from new employees, providing mandatory employment information as required by Irish law, and ensuring compliance with data protection regulations. The form must align with the Terms of Employment (Information) Acts 1994-2014, GDPR requirements, and other relevant Irish employment legislation. It is typically provided to new employees alongside their employment contract and is designed to streamline the onboarding process while ensuring all legal and administrative requirements are met.
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1. Personal Information: Collection of essential personal details including full name, address, PPS number, date of birth, and contact information
2. Position Details: Information about the role, including job title, department, reporting structure, and start date
3. Employment Terms: Key terms including employment type (permanent/temporary), working hours, probation period, and location of work
4. Compensation Details: Salary information, payment frequency, method of payment, and any applicable allowances
5. Working Time Arrangements: Standard working hours, break entitlements, and overtime arrangements if applicable
6. Leave Entitlements: Annual leave, public holidays, and other leave entitlements
7. Emergency Contact Information: Details of who to contact in case of emergency
8. Bank Account Details: Information for salary payments
9. Declaration and Signature: Employee confirmation of information accuracy and agreement to terms
1. Visa/Work Permit Information: Required for non-EEA nationals, collecting relevant visa and work permit details
2. Professional Qualifications: Required for roles requiring specific qualifications or certifications
3. Company Benefits Selection: When the company offers optional benefits packages
4. Vehicle Information: Required for roles involving company vehicles or travel requirements
5. IT Equipment Requirements: For roles requiring specific technology or equipment setup
6. Remote Working Arrangements: Required for positions offering remote or hybrid working options
7. Previous Employment Details: When relevant for continuous service or experience verification
1. Schedule 1 - Required Documentation Checklist: List of documents the employee needs to provide (ID, qualifications, references, etc.)
2. Schedule 2 - Data Protection Notice: Details of how personal information will be processed and stored in compliance with GDPR
3. Schedule 3 - Employee Handbook Acknowledgment: Confirmation of receipt and understanding of company policies
4. Schedule 4 - Health and Safety Declaration: Acknowledgment of health and safety responsibilities and procedures
5. Appendix A - Benefits Summary: Detailed overview of company benefits and entitlements
6. Appendix B - IT Acceptable Use Policy: Guidelines for use of company IT systems and equipment
Authors
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Technology
Healthcare
Manufacturing
Retail
Professional Services
Education
Construction
Hospitality
Non-Profit
Public Sector
Telecommunications
Media and Entertainment
Transportation and Logistics
Energy and Utilities
Relevant Teams
Human Resources
Payroll
Legal
Compliance
Operations
Administration
People Operations
Talent Acquisition
Employee Relations
Relevant Roles
HR Director
HR Manager
HR Business Partner
Recruitment Manager
Talent Acquisition Specialist
HR Administrator
Payroll Manager
Payroll Administrator
Office Manager
Operations Manager
Legal Counsel
Compliance Officer
Department Manager
Line Manager
Team Leader
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