The Self Termination Letter is a crucial document in Irish employment practice, serving as the formal written notification of an employee's decision to end their employment relationship with their employer. This document is essential for initiating the resignation process and ensuring compliance with Irish employment legislation, particularly regarding notice periods and final settlements. The letter should be used when an employee has made the decision to leave their position voluntarily and needs to formally communicate this to their employer. It typically includes the resignation date, notice period, last working day, and may address handover arrangements, confirming compliance with contractual obligations, and maintaining professional relationships. The document is particularly important in Ireland as it provides documentary evidence of compliance with statutory notice requirements and helps ensure a smooth transition process.
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1. Personal Contact Information: Full name, address, and contact details of the employee
2. Recipient Details: Employer's name, title, company name, and address
3. Date: Current date when the letter is written
4. Subject Line: Clear indication that this is a resignation letter
5. Formal Resignation Statement: Clear statement of intention to resign and the effective date
6. Notice Period: Specification of the notice period being provided and the last working day
7. Handover Plans: Brief outline of how current responsibilities will be handled during the transition
8. Expression of Gratitude: Professional acknowledgment of opportunities and experiences gained
9. Signature Block: Formal closing, signature, and typed name
1. Reason for Departure: Optional brief explanation of resignation reason, used when maintaining positive relationships or when reason is relevant for future references
2. Request for Reference: Include when seeking a professional reference from the employer
3. Outstanding Matters: Used when there are pending projects, unused vacation days, or other matters requiring attention
4. Future Contact Information: Include when changing contact details or providing alternate contact information
5. Non-Compete Acknowledgment: Reference to existing non-compete agreements if applicable to the role
6. Benefits and Entitlements: Include when there are specific queries about final pay, benefits, or entitlements that need addressing
1. Current Projects Status Report: Optional attachment detailing status of ongoing projects and handover notes
2. Equipment Return List: List of company property to be returned, if applicable
3. Outstanding Entitlements Schedule: Documentation of any outstanding pay, benefits, or leave entitlements
4. Exit Interview Form: If company policy requires completion of an exit interview form
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