The Supplier Declaration Form is a crucial document in Irish business operations, designed to ensure compliance with both domestic and EU procurement regulations. It is typically required during tender processes, supplier onboarding, or periodic supplier reviews. The form captures essential declarations regarding a supplier's legal, financial, and operational status, including compliance with Irish tax laws, employment regulations, and health and safety standards. This document helps organizations maintain due diligence in their supply chain management while meeting regulatory requirements. The Supplier Declaration Form typically includes confirmations about insurance coverage, environmental compliance, data protection measures, and ethical business practices, making it a comprehensive tool for risk management and supplier qualification.
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1. Supplier Information: Basic details including company name, registration number, registered address, and contact information
2. Tax Compliance Declaration: Declaration of tax compliance status and provision of tax clearance certificate details
3. Legal Compliance Declaration: Confirmation of compliance with relevant laws and regulations, including employment, health and safety, and environmental legislation
4. Financial Standing Declaration: Declaration regarding company's financial status, bankruptcy, and insolvency matters
5. Insurance Declaration: Confirmation of required insurance coverage including public liability, employer's liability, and professional indemnity
6. Ethical Business Practice Declaration: Declarations regarding anti-corruption, anti-bribery, and ethical business practices
7. Data Protection Compliance: Declaration of GDPR compliance and data protection measures
8. Previous Contract Performance: Declaration regarding past performance on similar contracts and any contract terminations
9. Signature and Verification: Official signature section with declaration of truth and accuracy of provided information
1. Environmental Compliance: Additional environmental declarations for suppliers in environmentally sensitive industries
2. Quality Management Systems: Declaration of quality certifications (ISO 9001 etc.) for suppliers where specific quality standards are required
3. Security Clearance: Additional security declarations for suppliers working with sensitive information or in secure facilities
4. Modern Slavery Statement: Required for larger organizations or those with UK operations
5. Social Value Commitment: Declaration of commitment to social value creation, required for public sector suppliers
6. Industry-Specific Certifications: Declarations regarding industry-specific qualifications and certifications
1. Schedule 1 - Required Certificates: List and copies of all required certificates (tax clearance, insurance, etc.)
2. Schedule 2 - Company Structure: Detailed information about company ownership and control structure
3. Schedule 3 - Key Personnel: Details of key personnel responsible for contract delivery
4. Schedule 4 - Reference Projects: Details of similar projects or supplies delivered in the past
5. Appendix A - Code of Conduct: Supplier code of conduct acknowledgment
6. Appendix B - Compliance Checklist: Detailed checklist of all compliance requirements
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Sector
Healthcare
Construction
Information Technology
Manufacturing
Financial Services
Retail
Energy
Telecommunications
Transportation
Education
Professional Services
Food and Beverage
Pharmaceutical
Defense
Relevant Teams
Procurement
Legal
Compliance
Finance
Supply Chain
Operations
Risk Management
Vendor Management
Quality Assurance
Commercial
Due Diligence
Internal Audit
Relevant Roles
Procurement Manager
Supply Chain Director
Vendor Management Specialist
Compliance Officer
Legal Counsel
Risk Manager
Contract Administrator
Chief Financial Officer
Purchasing Officer
Operations Manager
Quality Assurance Manager
Sustainability Officer
Due Diligence Specialist
Supplier Relationship Manager
Head of Supply Chain
Commercial Director
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