The Affidavit of Lost Stock Certificate is a crucial document in Indian corporate practice, required when shareholders lose or misplace their physical share certificates. This affidavit serves as a formal declaration under oath, complying with the Companies Act 2013 and SEBI regulations, and is a prerequisite for obtaining duplicate share certificates. It protects both the shareholder's interests and the company's liability by creating a legal record of the loss and the shareholder's claim to ownership. The document is particularly relevant in jurisdictions like India where physical share certificates are still in circulation despite the push toward dematerialization. Companies require this affidavit along with other supporting documents to process duplicate certificate requests and maintain proper records of share ownership changes.
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1. Title and Jurisdiction: Clearly states this is an affidavit for lost stock certificate and the jurisdiction where it's being sworn
2. Affiant Information: Full legal name, address, and identification details of the person making the affidavit
3. Share Certificate Details: Specific information about the lost certificate including certificate number, number of shares, company name, and distinctive numbers
4. Ownership Declaration: Statement confirming legitimate ownership of the shares and how they were acquired
5. Loss Circumstances: Detailed explanation of when and how the certificate was lost or destroyed
6. Search Efforts: Description of steps taken to locate the lost certificate
7. Non-Transfer Declaration: Statement that the certificate hasn't been sold, pledged, or transferred to any other party
8. Indemnification Statement: Promise to indemnify the company against any claims arising from issuing a duplicate certificate
9. Verification Statement: Standard verification clause stating the contents are true and correct
10. Place and Date: Location and date where the affidavit is sworn
1. Police Report Reference: Include when a police complaint has been filed regarding the loss
2. Previous Duplicate Request: Required if any previous requests for duplicate certificates were made
3. Mortgage Declaration: Needed if shares were ever mortgaged or used as security
4. Joint Holder Details: Required when the lost certificate was held jointly with other shareholders
5. Nominee Information: Include if there was a nominee registered for the shares
1. Copy of Original Certificate: If available, photocopy of the lost share certificate
2. Identity Proof: Copies of government-issued ID proofs of the affiant
3. Police Complaint: Copy of FIR or police complaint if filed
4. Public Notice: Copy of newspaper advertisement regarding lost certificate
5. Indemnity Bond: Separate indemnity bond as required by company regulations
6. Share Transaction Statement: Statement showing no recent transactions in the shares
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