The Donation Invoice is a crucial document in the Indian charitable and non-profit sector, serving as both a receipt and a legal document for tax purposes. It is required whenever an organization receives donations, whether monetary or in-kind, from domestic or international sources. The document must comply with various Indian regulations, including the Income Tax Act 1961, particularly Section 80G for tax deductions, and the FCRA 2010 for foreign contributions. A properly structured Donation Invoice includes donor and recipient details, donation specifics, tax-related declarations, and necessary registration numbers. It's particularly important for organizations that receive regular donations and need to provide donors with documentation for tax benefits while maintaining their own compliance records.
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1. Invoice Header: Contains invoice number, date, and document title 'Donation Invoice'
2. Donor Information: Complete details of the donor including name, address, PAN/TAN number, and contact information
3. Recipient Information: Complete details of the recipient organization including name, address, registration numbers, tax exemption details, and authorized representative
4. Donation Details: Specific description of the donation including amount/items, date of receipt, mode of payment/transfer
5. Tax Declaration: Statement regarding tax deduction eligibility under Section 80G of Income Tax Act and relevant certificate numbers
6. Acknowledgment: Formal acknowledgment of receipt of donation and confirmation of its voluntary nature
7. Authentication: Signatures of authorized representatives, organization stamp, and date
1. Purpose of Donation: Include when donor specifies particular use of funds or when donation is for specific project/cause
2. FCRA Declaration: Required when donation is received from foreign sources, including FCRA registration details
3. GST Details: Include when donation involves supply of goods/services requiring GST compliance
4. Terms and Conditions: Add when specific conditions are attached to the donation
5. In-Kind Donation Details: Include for non-monetary donations with detailed description and valuation of items
1. Schedule A - Item Description: Detailed list and description of donated items (for in-kind donations)
2. Schedule B - Valuation Certificate: Professional valuation certificate for in-kind donations where required
3. Appendix 1 - Tax Exemption Certificates: Copies of relevant tax exemption certificates and registrations
4. Appendix 2 - Payment Details: Details of payment transaction, including bank transfer references or check details
Authors
Relevant legal definitions
Clauses
Relevant Industries
Non-Profit
Charitable Organizations
Healthcare
Education
Religious Institutions
Social Services
Corporate Social Responsibility
Philanthropy
Disaster Relief
Arts and Culture
Environmental Conservation
Community Development
Relevant Teams
Finance
Accounts
Legal
Administration
Compliance
Operations
Development
Fundraising
Corporate Affairs
Tax
Relevant Roles
Finance Manager
Accounts Officer
Compliance Officer
Administrative Officer
Trust Secretary
Non-Profit Director
Fundraising Manager
Tax Consultant
Legal Advisor
Charity Administrator
Operations Manager
Chief Financial Officer
Executive Director
Development Officer
Grant Administrator
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