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Donation Invoice for India

Donation Invoice Template for India

A formal document issued under Indian law that serves as an official record and acknowledgment of a donation received by an organization. It includes essential details such as the donor's information, recipient's details, donation amount or description of donated items, relevant tax registration numbers, and applicable tax benefit declarations. The document complies with Indian Income Tax Act requirements, particularly Section 80G provisions, and includes necessary declarations for tax deduction purposes. For foreign donations, it incorporates FCRA compliance elements, while for in-kind donations, it includes detailed descriptions and valuations as required by Indian tax authorities.

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What is a Donation Invoice?

The Donation Invoice is a crucial document in the Indian charitable and non-profit sector, serving as both a receipt and a legal document for tax purposes. It is required whenever an organization receives donations, whether monetary or in-kind, from domestic or international sources. The document must comply with various Indian regulations, including the Income Tax Act 1961, particularly Section 80G for tax deductions, and the FCRA 2010 for foreign contributions. A properly structured Donation Invoice includes donor and recipient details, donation specifics, tax-related declarations, and necessary registration numbers. It's particularly important for organizations that receive regular donations and need to provide donors with documentation for tax benefits while maintaining their own compliance records.

What sections should be included in a Donation Invoice?

1. Invoice Header: Contains invoice number, date, and document title 'Donation Invoice'

2. Donor Information: Complete details of the donor including name, address, PAN/TAN number, and contact information

3. Recipient Information: Complete details of the recipient organization including name, address, registration numbers, tax exemption details, and authorized representative

4. Donation Details: Specific description of the donation including amount/items, date of receipt, mode of payment/transfer

5. Tax Declaration: Statement regarding tax deduction eligibility under Section 80G of Income Tax Act and relevant certificate numbers

6. Acknowledgment: Formal acknowledgment of receipt of donation and confirmation of its voluntary nature

7. Authentication: Signatures of authorized representatives, organization stamp, and date

What sections are optional to include in a Donation Invoice?

1. Purpose of Donation: Include when donor specifies particular use of funds or when donation is for specific project/cause

2. FCRA Declaration: Required when donation is received from foreign sources, including FCRA registration details

3. GST Details: Include when donation involves supply of goods/services requiring GST compliance

4. Terms and Conditions: Add when specific conditions are attached to the donation

5. In-Kind Donation Details: Include for non-monetary donations with detailed description and valuation of items

What schedules should be included in a Donation Invoice?

1. Schedule A - Item Description: Detailed list and description of donated items (for in-kind donations)

2. Schedule B - Valuation Certificate: Professional valuation certificate for in-kind donations where required

3. Appendix 1 - Tax Exemption Certificates: Copies of relevant tax exemption certificates and registrations

4. Appendix 2 - Payment Details: Details of payment transaction, including bank transfer references or check details

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

India

Publisher

Genie AI

Document Type

Invoice Form

Sector

Sales

Cost

Free to use
Relevant legal definitions

























Clauses



















Relevant Industries

Non-Profit

Charitable Organizations

Healthcare

Education

Religious Institutions

Social Services

Corporate Social Responsibility

Philanthropy

Disaster Relief

Arts and Culture

Environmental Conservation

Community Development

Relevant Teams

Finance

Accounts

Legal

Administration

Compliance

Operations

Development

Fundraising

Corporate Affairs

Tax

Relevant Roles

Finance Manager

Accounts Officer

Compliance Officer

Administrative Officer

Trust Secretary

Non-Profit Director

Fundraising Manager

Tax Consultant

Legal Advisor

Charity Administrator

Operations Manager

Chief Financial Officer

Executive Director

Development Officer

Grant Administrator

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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