The Letter of Intent to Hire for Work Permit is a critical document in the international hiring process within India's legal framework. It serves as a bridge between initial employment discussions and formal employment contracts, providing foreign nationals with the necessary documentation to pursue work permits and visas. This document is typically used when companies identify suitable foreign candidates and need to initiate the immigration process. It includes essential details such as position, compensation, duration, and employment terms, while explicitly stating the conditional nature of employment based on obtaining required permits. The letter must align with Indian immigration regulations and labor laws, making it a vital tool for both employers and prospective employees in navigating the work permit application process.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Recipient Details: Full name and address of the candidate, including nationality and passport details
3. Subject Line: Clear indication that this is a Letter of Intent to Hire for Work Permit purposes
4. Opening Statement: Formal introduction and reference to previous discussions or interviews
5. Position Details: Job title, department, and location of employment
6. Employment Terms: Key terms including salary, benefits, and anticipated start date
7. Work Permit Declaration: Statement confirming the offer is contingent on obtaining necessary work permits
8. Duration and Validity: Timeframe for which the letter of intent is valid and expected employment duration
9. Company Commitment: Clear statement of company's intention to hire and support work permit process
10. Closing and Signatures: Formal closing, authorized signatory details, and company stamp
1. Probation Period: Include when the company plans to implement a probationary period upon employment commencement
2. Relocation Assistance: Include when offering support for relocation to India
3. Project Details: Include when the role is project-specific or when required for work permit application
4. Compliance Statement: Include specific statements about compliance with local labor laws when hiring for regulated industries
5. Qualification Requirements: Include when specific qualifications or certifications need verification for work permit
6. Family Status: Include when addressing dependent visa possibilities for family members
1. Job Description: Detailed description of roles and responsibilities
2. Required Documents List: List of documents needed from the candidate for work permit processing
3. Compensation Structure: Breakdown of salary components and benefits, if not included in main letter
4. Company Profile: Brief company overview and registration details, often required for work permit applications
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