The Sales Tax Invoice is a fundamental document in the Indian taxation system, mandated by the Goods and Services Tax (GST) regime implemented in 2017. It must be issued for every taxable supply of goods or services when the value exceeds specified thresholds. The document serves as crucial evidence for claiming input tax credits and maintaining compliance with tax authorities. It includes mandatory fields such as GSTIN, invoice number, date, description of goods/services, HSN/SAC codes, tax rates, and amounts. For businesses with turnover exceeding Rs. 500 crores, e-invoicing is mandatory. The document is essential for both B2B and B2C transactions, though the requirements may vary. Different formats may apply for special categories like exports, reverse charge mechanism, or composition scheme dealers.
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1. Invoice Header: Contains mandatory GST invoice details including unique invoice number, date of issue, and type of invoice
2. Supplier Information: Complete details of the supplier including legal name, GSTIN, address, place of supply, and contact information
3. Recipient Information: Complete details of the recipient including legal name, GSTIN (if registered), shipping address, place of supply, and contact information
4. Item Details: Description of goods/services, HSN/SAC code, quantity, unit price, total value, and taxable value
5. Tax Details: Breakdown of applicable taxes (CGST, SGST/UTGST, or IGST) with rates and amounts
6. Total Amount: Total invoice value including taxes in both figures and words
7. Payment Terms: Terms of payment including due date and payment method
8. Declaration: Mandatory declarations regarding tax responsibility and compliance with GST laws
1. Export Details: Required only for export invoices, including shipping bill number, port of export, and destination country
2. Reverse Charge Mechanism: Required when tax liability is on the recipient under reverse charge
3. E-way Bill Details: Required for transportation of goods above specified value
4. Bank Account Details: Optional unless specifically required for payment processing
5. Purchase Order Reference: Optional reference to related purchase orders or contracts
6. Discount Details: Required only when discounts are applicable to the transaction
7. Transportation Details: Optional unless goods are being transported, including vehicle number and transporter details
1. Schedule A - Detailed Item List: Detailed breakdown of multiple items with individual HSN codes, quantities, and prices
2. Schedule B - Tax Calculation Sheet: Detailed calculation of taxes for complex transactions with multiple tax rates
3. Schedule C - Terms and Conditions: Additional terms and conditions applicable to the sale
4. Appendix 1 - Supporting Documents: Attachments such as delivery challans, e-way bills, or other supporting documentation
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Wholesale Trade
E-commerce
Construction
Information Technology
Professional Services
Healthcare
Automotive
Agriculture
Food and Beverage
Telecommunications
Real Estate
Education
Logistics
Relevant Teams
Finance
Accounts
Tax
Sales
Operations
Compliance
Treasury
Internal Audit
Procurement
Supply Chain
Legal
Information Technology
Relevant Roles
Accounts Manager
Tax Manager
Finance Director
Accountant
Billing Coordinator
Sales Manager
Finance Controller
Tax Compliance Officer
Accounts Receivable Specialist
Accounts Payable Specialist
Business Owner
Financial Analyst
ERP Administrator
GST Consultant
Chief Financial Officer
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