An Affidavit of Undertaking to Submit Documents is a crucial legal instrument in Malaysian business and regulatory practice, commonly used when immediate document submission is not possible but a formal commitment is required. This document type is particularly relevant in situations involving pending business registrations, regulatory compliance, court proceedings, or corporate transactions where complete documentation is temporarily unavailable. The affidavit must comply with Malaysian legal requirements, including proper execution before a Commissioner for Oaths. It serves as a binding promise to provide specified documents and typically includes detailed information about the documents, submission timeline, and reasons for delay. This undertaking can help prevent delays in processes while ensuring accountability for document submission.
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1. Title and Heading: Specifies the type of affidavit, court details if applicable, and case reference number if relevant
2. Deponent Details: Full name, NRIC/Passport number, occupation and address of the person making the affidavit
3. Introduction: Standard opening stating that the deponent is making a sworn statement with sound mind and understanding
4. Background: Context explaining why the documents need to be submitted and to whom
5. List of Documents: Detailed enumeration of all documents that the deponent undertakes to submit
6. Timeline: Specific timeframe within which the documents will be submitted
7. Declaration of Truth: Standard clause affirming that the contents are true and accurate
8. Execution Block: Space for signature, date, and attestation by Commissioner for Oaths
1. Reason for Delay: Explanation of why documents cannot be submitted immediately, used when there are legitimate reasons for delay
2. Previous Attempts: Details of prior attempts to obtain or submit the documents, included when relevant to show due diligence
3. Conditional Clauses: Any specific conditions or circumstances that might affect the submission of documents
4. Alternative Arrangements: Proposed alternative solutions if original documents cannot be obtained, included when relevant
5. Third Party Involvement: Details of any third parties involved in obtaining or processing the documents, included when applicable
1. Schedule A - Document List: Detailed list of documents with specific identifying information such as reference numbers, dates, and issuing authorities
2. Schedule B - Timeline Schedule: Detailed breakdown of submission timeline if documents are to be submitted in phases
3. Appendix 1 - Supporting Evidence: Copies of relevant correspondence or evidence showing attempts to obtain documents
4. Appendix 2 - Document Samples: Specimens or examples of the types of documents to be submitted, if available
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