The Authorization Letter For Bank To Collect Documents is a critical instrument in Malaysian banking operations, designed to facilitate secure document collection by authorized representatives. This document type becomes necessary when account holders cannot personally collect important banking documents, such as statements, certificates, or other confidential materials. Used extensively in both personal and corporate banking contexts in Malaysia, it must comply with Bank Negara Malaysia regulations and the Financial Services Act 2013. The letter typically includes comprehensive identification details, specific authorization scope, validity period, and security measures to prevent unauthorized access to banking documents.
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1. Date and Place: Current date and location of letter execution
2. Bank Details: Full name and address of the bank branch
3. Account Holder Details: Full name, IC/Passport number, account number, and contact details of the authorizing person
4. Authorization Statement: Clear statement of authorization for document collection
5. Document Details: Specific list of documents authorized for collection
6. Authorized Person Details: Full name, IC/Passport number, and contact details of the person authorized to collect documents
7. Validity Period: Specific timeframe for which the authorization is valid
8. Signature Block: Space for account holder's signature with name and date
1. Purpose Statement: Explanation of why the authorization is being given, used when additional context is needed
2. Special Instructions: Any specific instructions or conditions for document collection, included when there are special handling requirements
3. Witness Details: Space for witness information and signature, used when required by bank policy or for high-value transactions
4. Emergency Contact: Alternative contact information, included for complex or sensitive document collections
1. Copy of Account Holder's ID: Attached photocopy of account holder's identification document
2. Copy of Authorized Person's ID: Attached photocopy of authorized person's identification document
3. List of Documents: Detailed list of documents to be collected, if too lengthy to include in main letter
Authors
Relevant legal definitions
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Relevant Industries
Banking
Financial Services
Corporate Services
Legal Services
Business Process Outsourcing
Insurance
Real Estate
International Trade
Retail Banking
Commercial Banking
Relevant Teams
Legal
Compliance
Operations
Administrative
Corporate Secretarial
Document Control
Customer Service
Branch Operations
Risk Management
Corporate Banking
Relevant Roles
Banking Officer
Compliance Manager
Legal Counsel
Corporate Secretary
Administrative Assistant
Document Controller
Relationship Manager
Branch Manager
Operations Manager
Business Development Manager
Personal Banking Executive
Corporate Banking Officer
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