Employee Requisition Form

Employee Requisition Form for Malaysia

Employee Requisition Form Template for Malaysia

An Employee Requisition Form is a formal internal document used in Malaysian organizations to initiate and manage the recruitment process in compliance with Malaysian employment laws, including the Employment Act 1955 and related regulations. The document serves as a structured request for new or replacement personnel, capturing essential information such as position details, justification, budgetary requirements, and necessary approvals. It ensures proper documentation of staffing needs while maintaining compliance with local employment regulations and internal hiring procedures.

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What is a Employee Requisition Form?

The Employee Requisition Form is a crucial document in Malaysian business operations that initiates the formal recruitment process. It is used when departments need to hire new employees or replace existing ones, requiring proper documentation and approvals in accordance with Malaysian employment laws. The form includes detailed information about the position, such as job requirements, salary range, business justification, and budgetary implications. It serves as an essential control mechanism to ensure that hiring decisions are properly evaluated, budgeted, and approved by relevant stakeholders while maintaining compliance with local regulations including the Employment Act 1955, Minimum Wages Order 2022, and other applicable employment laws.

What sections should be included in a Employee Requisition Form?

1. Position Details: Basic information about the role including job title, department, reporting relationship, and employment type (permanent/contract/temporary)

2. Staffing Requirements: Number of positions needed, preferred start date, and whether this is a replacement or new position

3. Job Classification: Position grade/level, salary range (in compliance with Minimum Wages Order 2022), and benefits package

4. Job Requirements: Required qualifications, experience, skills, and competencies

5. Business Justification: Reason for the position request, impact on business operations, and consequences if not filled

6. Budget Information: Confirmation of budgetary allocation, cost center details, and financial impact

7. Approval Workflow: Required signatures from department head, finance, and HR, with approval hierarchy

What sections are optional to include in a Employee Requisition Form?

1. Recruitment Preferences: Used when there are specific preferences for recruitment sources (internal/external) or recruitment methods

2. Special Requirements: Include when the position requires specific certifications, security clearances, or compliance with industry-specific regulations

3. Work Arrangement Details: Required when offering flexible work arrangements or remote work options

4. Project Information: Include for project-based positions to specify project duration and objectives

What schedules should be included in a Employee Requisition Form?

1. Job Description: Detailed description of roles, responsibilities, and expectations for the position

2. Organization Chart: Visual representation of where the position fits in the organizational structure

3. Skills Assessment Matrix: Detailed breakdown of required technical and soft skills with proficiency levels

4. Cost Impact Analysis: Detailed breakdown of the financial impact including salary, benefits, and other associated costs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Financial Services

Healthcare

Education

Retail

Construction

Hospitality

Professional Services

Telecommunications

Energy

Transportation

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Finance

Legal

Compliance

Operations

Administration

Executive Management

Talent Acquisition

Compensation and Benefits

Business Operations

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Finance Manager

Budget Controller

Compliance Officer

HR Director

Chief Financial Officer

Department Head

HR Administrator

Talent Acquisition Specialist

Business Unit Manager

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A Malaysian-compliant Employee Performance Appraisal Form for structured evaluation of employee performance and goal-setting.

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What is a Employee Requisition Form?

What sections should be included in a Employee Requisition Form?

What sections are optional to include in a Employee Requisition Form?

What schedules should be included in a Employee Requisition Form?

Authors

Alex Denne

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