The Form of Proxy for Shareholder Meeting is a fundamental corporate governance document used in Malaysian companies when shareholders cannot or choose not to attend general meetings in person. This document, governed by the Companies Act 2016 and relevant regulations, allows shareholders to exercise their voting rights through appointed representatives. It's particularly crucial for public listed companies and must contain specific elements required by Malaysian law, including clear identification of all parties, precise voting instructions, and proper execution requirements. The form must be submitted within specified timeframes before the meeting and may be used for both physical and virtual shareholder meetings.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Company Details: Full legal name of the company, registration number, and registered office address
2. Shareholder Information: Full name, NRIC/Passport number/Company registration number, and address of the appointing shareholder
3. Shareholding Details: Number of shares held by the appointing shareholder
4. Proxy Appointment: Details of the appointed proxy including full name, NRIC/Passport number, and address
5. Meeting Details: Date, time, venue, and nature of the meeting (AGM/EGM)
6. Voting Instructions: Clear format for indicating voting preferences (For/Against) for each resolution
7. Execution Block: Signature section for the appointing shareholder, including date and witness details
8. Submission Instructions: Details on how and where to submit the completed proxy form, including submission deadline
1. Multiple Proxies Designation: Section for appointing multiple proxies and specifying proportion of shareholdings to be represented by each proxy - required when company's constitution allows multiple proxies
2. Corporate Representative Declaration: Additional section required when the appointing shareholder is a corporation, including authorization details
3. Virtual Meeting Participation: Details for online participation and electronic voting - required for virtual or hybrid meetings
4. CDS Account Information: Central Depository System account details - required for listed companies only
1. List of Resolutions: Detailed list of all resolutions to be voted on at the meeting
2. Notes and Instructions: Comprehensive notes on proxy requirements, submission procedures, and relevant statutory provisions
3. Terms and Conditions: Detailed terms governing the proxy appointment and voting process
Find the exact document you need
Witness Statement Affidavit
A formal sworn statement of evidence used in Malaysian legal proceedings, verified by a Commissioner for Oaths and compliant with Malaysian evidence law.
Download
Police Statement Form
A standardized Malaysian legal document for recording official statements to police regarding incidents or crimes, used in law enforcement and legal proceedings.
Download
Cover Sheet For Audited Financial Statement
A Malaysian regulatory document that serves as the official cover and declaration page for a company's audited financial statements, ensuring compliance with local corporate law.
Download
Student Statement Form
A Malaysian-compliant declaration form capturing student information, commitments, and acknowledgments for educational institutions.
Download
Affidavit For Name Discrepancy
A legally sworn statement under Malaysian law explaining and verifying variations in a person's name across different official documents.
Download
Affidavit For Correction Of Title
A sworn legal document used in Malaysia to formally request and support the correction of errors in property title documents under Malaysian land law.
Download
Signature Agreement Statement
A Malaysian law-compliant document that validates and authenticates signatures and signatory authority for official documents and transactions.
Download
Agreement Statement
A formal Malaysian legal document establishing mutual understanding between parties, governed by Malaysian contract law and related legislation.
Download
Electronic Signature Agreement Statement
A Malaysian law-compliant agreement establishing the framework and validity of electronic signatures for business transactions.
Download
Retirement Statement Letter
A formal Malaysian document confirming an employee's retirement arrangements and benefits, in compliance with local employment laws.
Download
Form For Change Of Registered Office
A Malaysian statutory form for notifying the Companies Commission of Malaysia (CCM) about a change in company's registered office address.
Download
Non Disclosure Affidavit
A sworn confidentiality statement under Malaysian law, executed before a Commissioner for Oaths, creating binding obligations to protect specified confidential information.
Download
Statement Affidavit
A legally binding sworn statement made under Malaysian law, verified by a Commissioner for Oaths and usable as evidence in legal proceedings.
Download
Privacy Consent Statement
A Malaysian PDPA-compliant document outlining terms for collecting and processing personal data, ensuring legal protection for both organizations and individuals.
Download
Consent Statement
A Malaysian-law compliant document recording individual's consent for personal data collection and processing under PDPA 2010.
Download
Form For Change In Registered Office Of Company
Malaysian statutory form for notifying authorities of a change in company's registered office address, required under Companies Act 2016.
Download
Statement Of Consent For Passport
A Malaysian legal document providing formal authorization for passport-related matters, compliant with the Malaysian Passports Act 1966.
Download
Statement Of Consent
A Malaysian-compliant formal document capturing explicit permission from an individual for specific actions or data processing, adhering to local consent and privacy laws.
Download
Privacy And Confidentiality Agreement
A Malaysian law-compliant agreement governing the protection and handling of confidential information and personal data between parties.
Download
Police Witness Statement Form
A standardized Malaysian legal document for recording witness testimonies in criminal investigations, compliant with local criminal procedure and evidence laws.
Download
Conflict Of Interest Declaration Form For Employees
A Malaysian law-compliant declaration form for employees to disclose actual or potential conflicts of interest, ensuring transparency and corporate governance compliance.
Download
Affidavit Written Statement
A formal sworn statement made under Malaysian law, certified by a Commissioner for Oaths, containing factual declarations for legal or administrative purposes.
Download
Salary Statement Form
A Malaysian-compliant document that details an employee's salary, statutory deductions, and other compensation elements for a specific pay period.
Download
Declaration Of Confidentiality Form
A Malaysian law-governed document establishing legally binding confidentiality obligations between parties, protecting sensitive business and personal information.
Download
Photo Consent Statement
A Malaysian-compliant legal document obtaining consent for photography usage, aligned with local privacy and data protection laws.
Download
Form Of Proxy For Shareholder Meeting
A Malaysian law-compliant document enabling shareholders to appoint representatives to vote on their behalf at shareholder meetings.
Download
Confidentiality Agreement Statement
A Malaysian law-governed agreement establishing confidentiality obligations between parties, protecting sensitive information sharing in business relationships.
Download
Form For Parental Consent For Passport
A Malaysian legal document providing parental authorization for a minor's passport application, compliant with Malaysian passport and guardianship laws.
Download
Data Privacy Consent Form For Employees
A Malaysian law-compliant employee data privacy consent form that outlines the collection, processing, and protection of employee personal data under PDPA 2010.
Download
Training Acknowledgement Statement
A Malaysian law-compliant document acknowledging employee training completion and related obligations.
Download
Acknowledgement Statement For Policy
A Malaysian law-governed document confirming a policyholder's understanding and acceptance of insurance policy terms and conditions.
Download
Affidavit Of Financial Support
A Malaysian legal document where an individual formally declares their commitment to financially support another person, verified by a Commissioner for Oaths.
Download
ұԾ’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; ұԾ’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)