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The Holiday Confirmation Letter is a standard business document used in Malaysian organizations to formally document and confirm approved employee leave arrangements. This document type serves multiple purposes: it provides written confirmation of approved leave dates, ensures compliance with Malaysian employment legislation, particularly the Employment Act 1955, and maintains clear records for both employer and employee. The letter typically follows approval of a leave request and should be issued before the commencement of the leave period. It includes crucial information such as leave dates, type of leave, remaining leave balance, and return-to-work date, while also potentially covering handover arrangements and emergency contact details where necessary.

1. Letter Header: Company letterhead, date, reference number, and employee details

2. Salutation: Formal greeting addressing the employee by name

3. Subject Line: Clear indication that this is a holiday confirmation

4. Holiday Details: Specific dates of approved leave, including start and end dates

5. Leave Category: Specification of leave type (annual leave, unpaid leave, etc.)

6. Number of Days: Total number of leave days being taken and remaining balance

7. Return to Work: Confirmation of the expected return to work date

8. Closing: Signature block with name and position of approving manager