A Lease Termination Letter From Tenant To Landlord is a formal document used in Malaysia when a tenant wishes to end their lease agreement. It must align with Malaysian legal requirements, particularly the National Land Code 1965 and the Contracts Act 1950. This document is essential when a tenant needs to provide official notice of their intention to vacate a property, whether at the natural end of the lease term or for early termination. The letter should include specific details about the property, reference to the original lease agreement, intended vacation date, and arrangements for final inspection and security deposit return. It serves as legal documentation of proper notice and helps ensure compliance with contractual obligations while protecting both parties' interests under Malaysian law.
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1. Letter Date and Address Block: Current date and formal address block including landlord's name and address
2. Subject Line: Clear indication that this is a lease termination notice
3. Property Identification: Full address and details of the leased property
4. Lease Reference: Reference to the original lease agreement including its date and parties
5. Termination Notice: Clear statement of intent to terminate the lease and the intended termination date
6. Notice Period Compliance: Confirmation that the notice period complies with lease terms
7. Move-out Details: Proposed date and time for final inspection and key handover
8. Security Deposit: Request for return of security deposit and preferred method of return
9. Forwarding Address: New address for future correspondence and deposit return
10. Closing and Signature: Professional closing, tenant's signature and contact information
1. Early Termination Justification: Required when terminating before the lease end date, explaining reasons and referring to relevant lease clauses
2. Maintenance Issues: Documentation of any existing maintenance issues or repairs needed, if applicable
3. Special Arrangements: Any agreed special arrangements for move-out or handover process
4. Utility Transfer: Details about utility account transfers or final readings if required by lease
5. Rent Payment Status: Confirmation of rent payments up to date or outstanding amounts if relevant
1. Property Inventory List: Current inventory of landlord's furnishings and their condition if property was furnished
2. Photographic Evidence: Recent dated photographs of property condition if required
3. Maintenance Records: Documentation of any relevant maintenance or repairs carried out during tenancy
4. Payment Records: Summary of rent payments and any outstanding utilities if relevant
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