This New Employee Contract template is designed for Malaysian employers to formalize employment relationships with new hires in compliance with local employment laws. The document should be used when onboarding any new permanent or fixed-term employee in Malaysia, ensuring compliance with the Employment Act 1955, Minimum Wages Order 2022, and other relevant Malaysian employment legislation. It contains all mandatory provisions required by Malaysian law, including statutory benefits, working hours, leave entitlements, and termination procedures. The contract can be customized based on the employee's position, industry requirements, and specific terms of employment while maintaining its core compliance with Malaysian employment regulations.
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1. Parties: Identification of the employer and employee with complete details
2. Background: Brief context of the employment relationship and purpose of the agreement
3. Definitions: Key terms used throughout the agreement
4. Appointment and Term: Job title, employment status (permanent/fixed-term), and commencement date
5. Duties and Responsibilities: Main job responsibilities and reporting structure
6. Place of Work: Primary workplace location and any mobility requirements
7. Hours of Work: Standard working hours, overtime provisions, and rest periods
8. Remuneration and Benefits: Salary, allowances, bonuses, and statutory contributions
9. Leave Entitlements: Annual, medical, maternity/paternity, and other leave types
10. Confidentiality: Protection of company confidential information
11. Intellectual Property: Ownership of work created during employment
12. Termination: Notice periods and grounds for termination
13. Post-Employment Obligations: Return of company property and ongoing confidentiality obligations
14. Governing Law: Malaysian law as governing law and jurisdiction
1. Probation Period: Terms of probationary period - include for new permanent employees
2. Non-Competition: Non-compete restrictions - include for senior positions or roles with access to sensitive information
3. Non-Solicitation: Restrictions on soliciting employees/clients - include for client-facing or management roles
4. Remote Work: Terms for working from home/remote locations - include if remote work is permitted
5. Commission Structure: Details of sales or performance commission - include for sales roles
6. International Travel: Terms for international travel and assignments - include if role requires travel
7. Stock Options: Employee stock option terms - include if offering equity compensation
8. Language Requirements: Language proficiency requirements - include for multinational companies or specific role requirements
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and KPIs
2. Schedule 2 - Compensation Details: Breakdown of salary components, allowances, and benefits
3. Schedule 3 - Company Policies: List of applicable company policies and procedures
4. Schedule 4 - Benefits Summary: Details of insurance, medical, and other benefits
5. Schedule 5 - Code of Conduct: Company's code of conduct and ethical standards
6. Appendix A - Statutory Benefits: Summary of statutory benefits under Malaysian law
7. Appendix B - Confidential Information: Definition and examples of confidential information
8. Appendix C - IT Policy: Company's IT usage and security policies
Authors
Relevant legal definitions
Clauses
Relevant Industries
Relevant Teams
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Marketing Executive
Sales Representative
Human Resources Officer
Administrative Assistant
Operations Manager
Research Analyst
Customer Service Representative
Technical Specialist
Business Development Manager
Account Executive
Production Supervisor
Quality Control Inspector
Managing Director
General Manager
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
Marketing Executive
Sales Representative
Human Resources Officer
Administrative Assistant
Operations Manager
Research Analyst
Customer Service Representative
Technical Specialist
Business Development Manager
Account Executive
Production Supervisor
Quality Control Inspector
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