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The Notice of Redundancy is a crucial document in Malaysian employment practice, used when an organization needs to terminate employment due to business restructuring, economic conditions, or organizational changes. This document must be prepared in accordance with Malaysian employment law, particularly the Employment Act 1955 and the Industrial Relations Act 1967. It serves as both a legal requirement and a formal communication tool, detailing the redundancy decision, notice period, severance package, and other relevant terms. The notice should be issued after proper consultation processes and must include specific information about termination benefits, final payments, and the employee's rights. Companies must ensure the Notice of Redundancy complies with the 'last-in-first-out' principle unless there are justified exceptions, and proper notification to relevant authorities may be required depending on the scale of redundancy.

1. Letter Header: Company letterhead, date, reference number, and employee's details

2. Subject Line: Clear indication that this is a Notice of Redundancy

3. Opening Statement: Formal notification of the redundancy decision with reference to prior consultation if applicable

4. Reason for Redundancy: Clear explanation of the business circumstances leading to the redundancy

5. Effective Date: Specific date when the employment will terminate

6. Notice Period: Details of the notice period as per Employment Act requirements

7. Severance Package: Breakdown of termination benefits and compensation

8. Final Payment Details: Information about final salary, unused leave, and other entitlements

9. Return of Company Property: List of company assets to be returned and process for return

10. Closing Statement: Expression of gratitude for service and support offered during transition