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Office Rental Agreement for Malaysia

Office Rental Agreement Template for Malaysia

A comprehensive legal document governed by Malaysian law that establishes the terms and conditions for the rental of commercial office space. The agreement details the rights and obligations of both landlord and tenant, including rent payment terms, duration of lease, maintenance responsibilities, and permitted use of the premises. It incorporates relevant provisions from the Malaysian National Land Code 1965, Contracts Act 1950, and other applicable local regulations, ensuring compliance with Malaysian property and commercial law while protecting the interests of all parties involved.

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What is a Office Rental Agreement?

The Office Rental Agreement is a crucial legal document used when a property owner (landlord) agrees to rent out commercial office space to a business tenant in Malaysia. This agreement serves as the primary document governing the landlord-tenant relationship and must comply with Malaysian property law, particularly the National Land Code 1965 and the Contracts Act 1950. It is essential for establishing clear terms regarding rent, duration, maintenance, and use of the premises, while also addressing specific requirements of Malaysian commercial property regulations. The document is typically used when businesses seek to establish or relocate their operations, requiring formal documentation of their right to occupy and use commercial premises. It includes provisions for security deposits, utilities, maintenance obligations, and other operational aspects specific to office use in a Malaysian context.

What sections should be included in a Office Rental Agreement?

1. Parties: Identification of the landlord and tenant with complete details including registration numbers for companies

2. Background: Context of the rental agreement and brief description of the property

3. Definitions: Definitions of key terms used throughout the agreement

4. Demised Premises: Detailed description of the rented office space and any included facilities

5. Term and Renewal: Duration of the lease and conditions for renewal

6. Rent and Payment Terms: Rental amount, payment schedule, and method of payment

7. Security Deposit: Amount, payment terms, and conditions for return of the security deposit

8. Utilities and Service Charges: Responsibility for utilities, service charges, and other ongoing costs

9. Use of Premises: Permitted use of the office space and any restrictions

10. Maintenance and Repairs: Responsibilities of both parties regarding maintenance and repairs

11. Insurance: Required insurance coverage for both parties

12. Landlord's Covenants: Obligations and promises of the landlord

13. Tenant's Covenants: Obligations and promises of the tenant

14. Termination: Conditions and procedures for early termination

15. Assignment and Subletting: Rules regarding assignment or subletting of the premises

16. Governing Law: Specification of Malaysian law as governing law

17. Notices: Process for serving notices between parties

18. Execution: Signature blocks and execution details

What sections are optional to include in a Office Rental Agreement?

1. Fit-out Works: Include when tenant is permitted to perform renovation or fit-out works

2. Option to Purchase: Include when tenant is given an option to purchase the property

3. Break Clause: Include when either party has the option to terminate early under specific conditions

4. Force Majeure: Include when parties want specific provisions for unforeseen circumstances

5. Guarantor: Include when a guarantor is required for the tenant's obligations

6. Green Lease Provisions: Include when parties agree to environmental sustainability measures

7. Car Parking: Include when car parking spaces are part of the rental

8. Signage Rights: Include when specific provisions for external or internal signage are needed

What schedules should be included in a Office Rental Agreement?

1. Schedule 1 - Property Plan: Detailed floor plan and measurements of the office space

2. Schedule 2 - Inventory: List of fixtures, fittings, and furniture included in the rental

3. Schedule 3 - Service Charges: Breakdown of service charges and calculation method

4. Schedule 4 - Building Rules: Rules and regulations of the building

5. Schedule 5 - Fit-out Guidelines: Technical specifications and guidelines for any permitted renovations

6. Schedule 6 - Handover Condition: Documented condition of premises at handover

7. Appendix A - Required Insurance: Detailed insurance requirements for both parties

8. Appendix B - Utilities and Services: List of utilities and services included/excluded from the rent

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Rental Agreement

Cost

Free to use
Relevant legal definitions




























Clauses



























Relevant Industries

Real Estate

Commercial Property

Professional Services

Financial Services

Technology

Healthcare

Retail

Manufacturing

Construction

Education

Consulting

Media and Entertainment

Telecommunications

Relevant Teams

Legal

Facilities

Operations

Finance

Administration

Procurement

Risk and Compliance

Real Estate

Corporate Services

Business Development

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Facilities Manager

Property Manager

Real Estate Manager

Legal Counsel

Corporate Lawyer

Operations Director

Office Manager

Administrative Manager

Procurement Manager

Finance Director

Business Development Manager

Company Secretary

Risk Manager

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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