The Office Use Agreement serves as a crucial legal instrument in the Malaysian commercial property sector, designed to formalize arrangements between office space providers and users. This document is particularly relevant in today's evolving workplace landscape, where traditional office leases are being supplemented or replaced by more flexible arrangements. It is commonly used for serviced offices, coworking spaces, and short-term office solutions, addressing modern business needs while ensuring compliance with Malaysian property and commercial laws. The agreement typically covers essential aspects such as space allocation, service provisions, payment terms, and operational guidelines, while incorporating necessary protections for both parties under Malaysian jurisdiction.
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1. Parties: Identification of the parties entering into the agreement - the office space provider and the user
2. Background: Context of the agreement, including brief description of the premises and purpose
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant of Use: Specific terms of the granted use, including the nature and scope of permitted activities
5. Duration and Commencement: Period of the agreement and start date
6. Fees and Payment Terms: Usage fees, payment schedule, and related financial obligations
7. Security Deposit: Terms regarding security deposit amount, usage, and return conditions
8. User's Obligations: Responsibilities of the user including maintenance, conduct, and compliance with rules
9. Provider's Obligations: Responsibilities of the provider including services, maintenance, and access
10. Utilities and Services: Provisions regarding utilities, internet, cleaning, and other services
11. Insurance and Liability: Insurance requirements and allocation of risks between parties
12. Access and Security: Rules regarding access to premises, security measures, and access cards
13. Termination: Grounds for termination, notice requirements, and consequences
14. Dispute Resolution: Process for resolving disputes between parties
15. General Provisions: Standard clauses including notices, amendments, and governing law
1. Fit-out Works: Include when user is permitted to make modifications to the space
2. Shared Facilities: Include when agreement includes use of common areas or shared amenities
3. Car Parking: Include when parking facilities are part of the agreement
4. Option to Renew: Include when offering the user an option to extend the agreement
5. Naming Rights: Include when user is granted rights to display company name/signage
6. Force Majeure: Include when specific provisions for unexpected events are needed
7. Environmental Obligations: Include when specific environmental compliance is required
8. IT Infrastructure: Include when specific IT/telecommunications provisions are needed
1. Schedule 1 - Premises Details: Detailed description of the office space including floor plans and measurements
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
3. Schedule 3 - House Rules: Building rules and regulations that users must comply with
4. Schedule 4 - Services Specification: Detailed description of services provided by the office provider
5. Schedule 5 - Fit-out Guidelines: Technical specifications and guidelines for any permitted modifications
6. Schedule 6 - Inventory List: List of furniture, equipment, and items provided with the office space
7. Appendix A - Emergency Procedures: Emergency protocols and evacuation procedures
8. Appendix B - Access Card Policies: Policies regarding access cards, security passes, and after-hours access
Authors
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Professional Services
Technology
Financial Services
Consulting
Legal Services
Healthcare
Education
Media and Communications
Manufacturing
Retail
Logistics
Information Technology
Start-ups
Relevant Teams
Legal
Facilities Management
Operations
Finance
Administration
Procurement
Risk and Compliance
Corporate Services
Real Estate
Business Development
Relevant Roles
Facilities Manager
Property Manager
Legal Counsel
Operations Director
Chief Financial Officer
Office Manager
Real Estate Manager
Compliance Officer
Administrative Manager
Business Development Manager
Corporate Services Director
Procurement Manager
Risk Manager
Space Planning Manager
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