The Rental Agreement Termination Letter is a crucial document in Malaysian property law, used when either a landlord or tenant wishes to formally end a tenancy arrangement. This document must comply with Malaysian legislation, particularly the National Land Code 1965 and Contracts Act 1950, which govern property matters and contractual relationships respectively. The letter serves as official documentation of the intent to terminate, typically requiring specific notice periods as stipulated in the original rental agreement or by law. It should include essential information such as property details, termination date, and arrangements for final inspection and handover. The document is particularly important in Malaysia's property market where formal written notice is necessary for legal protection of both parties and proper documentation of the termination process. Written in English, which is widely accepted for legal documents in Malaysia, the letter ensures clear communication and legal compliance in the termination process.
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1. Sender's Details: Full name and address of the party sending the termination notice (tenant or landlord)
2. Date: Current date when the termination notice is being issued
3. Recipient's Details: Full name and address of the other party (landlord or tenant)
4. Subject Line: Clear indication that this is a Notice of Termination of Tenancy Agreement
5. Reference Details: Original tenancy agreement details including date of agreement and property address
6. Notice of Termination: Clear statement of intention to terminate the tenancy agreement
7. Termination Date: Specific date when the tenancy will end, ensuring compliance with notice period requirements
8. Property Inspection: Proposed date and time for final property inspection
9. Handover Details: Arrangements for returning keys and vacating the property
10. Closing: Professional closing statement, signature block, and contact information
1. Security Deposit: Details regarding the return of security deposit, to be included if a deposit was paid
2. Outstanding Payments: Section addressing any pending rent or utility payments, if applicable
3. Forwarding Address: New address for future correspondence, particularly relevant for tenants
4. Reason for Termination: Explanation of termination reasons, especially if termination is due to breach of agreement or special circumstances
5. Maintenance Issues: Details of any repairs or maintenance needed before vacating, if applicable
6. Early Termination Fees: Information about any penalties or fees for early termination, if applicable
1. Copy of Original Tenancy Agreement: Attachment of the original signed tenancy agreement for reference
2. Property Inventory List: List of property condition and contents to be checked during final inspection
3. Utility Bills: Copies of latest utility bills and payment status if relevant to the termination
4. Photographic Evidence: Photos of property condition, if necessary for documentation
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