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Staff Evaluation Form for Malaysia

Staff Evaluation Form Template for Malaysia

A comprehensive employee performance evaluation document designed in compliance with Malaysian employment laws, particularly the Employment Act 1955 and related regulations. This form facilitates structured assessment of employee performance, competencies, and development needs while ensuring fair and transparent evaluation processes. It incorporates both quantitative and qualitative assessment criteria, allowing for objective performance measurement while maintaining compliance with Malaysian personal data protection requirements and industrial relations standards.

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What is a Staff Evaluation Form?

The Staff Evaluation Form serves as a standardized tool for conducting periodic employee performance assessments in accordance with Malaysian employment legislation. This document is typically used during annual, semi-annual, or quarterly performance reviews to evaluate employee achievements, competencies, and areas for development. The form ensures compliance with Malaysian employment laws while facilitating transparent communication between employees and management regarding performance expectations and outcomes. It includes sections for objective setting, performance measurement, competency assessment, and development planning, making it suitable for organizations of all sizes operating within Malaysia's legal framework.

What sections should be included in a Staff Evaluation Form?

1. Employee Information: Basic details including employee name, ID, department, position, and length of service

2. Evaluation Period: Specific time period covered by the evaluation and date of review

3. Performance Criteria: Core competencies and KPIs being evaluated, including rating scale for each criterion

4. Achievement of Objectives: Assessment of goals set in previous evaluation period and their completion status

5. Overall Performance Rating: Summary score or rating based on all evaluation criteria

6. Future Development Plans: Goals and objectives for the next evaluation period

7. Comments Section: Space for both evaluator and employee comments

8. Acknowledgment: Signatures of employee, evaluator, and reviewing authority with dates

What sections are optional to include in a Staff Evaluation Form?

1. Peer Review Input: Additional section for peer feedback, useful for collaborative roles or 360-degree evaluations

2. Project-Specific Performance: For employees involved in specific projects during the evaluation period

3. Leadership Competencies: Additional evaluation criteria for management-level employees

4. Training Needs Analysis: Detailed assessment of required training and development activities

5. Performance Improvement Plan: Specific section for employees requiring additional support or improvement

What schedules should be included in a Staff Evaluation Form?

1. Schedule A: Rating Scale Guide: Detailed explanation of the rating scale and scoring criteria

2. Schedule B: Competency Framework: Detailed descriptions of each competency and expected behaviors at different performance levels

3. Schedule C: KPI Definitions: Detailed definitions and measurement criteria for each KPI

4. Appendix 1: Performance Review Timeline: Annual schedule of review process including preparation, meeting, and follow-up dates

5. Appendix 2: Supporting Documentation Checklist: List of required supporting documents and evidence for performance claims

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Malaysia

Publisher

Genie AI

Cost

Free to use

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