The Tenancy End Form is a crucial document in Malaysian property law practice, designed to formally document the conclusion of a rental agreement. This document is essential when a tenancy reaches its natural end date or is terminated early by mutual agreement. The form captures critical information including property condition assessment, utility readings, key returns, and financial settlements. It serves as legal evidence that both parties have fulfilled their obligations and agreed to the termination terms. The document must comply with Malaysian contract law requirements and typically includes provisions for the return of security deposits, confirmation of property condition, and final utility readings. Using a standardized Tenancy End Form helps prevent future disputes and provides clear documentation of the tenancy termination process.
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1. Form Details: Date, reference number, and property address
2. Parties Information: Full details of landlord and tenant, including identification numbers and contact information
3. Tenancy Details: Reference to original tenancy agreement, start date, and agreed end date
4. Termination Information: Actual termination date, reason for termination, and notice period details
5. Property Inspection Results: Summary of property condition and comparison with initial inventory
6. Financial Settlement: Details of security deposit return, outstanding rent, utility bills, and any deductions
7. Key Return Confirmation: Confirmation of returned keys and access devices
8. Declarations: Statements by both parties confirming mutual agreement to termination terms
9. Signature Section: Space for both parties to sign and date the form
1. Forwarding Address: Section for tenant to provide their new address for future correspondence - required if security deposit is to be returned later
2. Outstanding Repairs: List of any repairs needed and agreed arrangements for their completion - include if property damage exists
3. Utility Transfer: Details of utility account transfers and final meter readings - include if utilities are in tenant's name
4. Early Termination Details: Additional section if tenancy is being terminated before the agreed end date
5. Third Party Authorization: Include if either party is represented by an agent or power of attorney
1. Schedule 1 - Property Inspection Checklist: Detailed checklist of property condition assessment
2. Schedule 2 - Financial Statement: Detailed breakdown of all financial calculations including deposit deductions
3. Schedule 3 - Photographic Evidence: Dated photographs of property condition at termination
4. Appendix A - Utility Readings: Final meter readings with photographs if applicable
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