The Tenant Authorization Letter is a crucial document in Malaysian property management that establishes clear permissions and authorities granted by a property owner to their tenant. This document becomes necessary when tenants need formal authorization to perform specific actions related to the property, such as dealing with utility companies, maintenance contractors, or building management. The letter must comply with Malaysian legal requirements, particularly the Contracts Act 1950 and relevant property laws. It typically includes detailed identification of all parties, property information, scope of authorization, and duration of the granted permissions. The Tenant Authorization Letter serves as legal evidence of the tenant's right to act in specified matters relating to the property, protecting both the landlord's interests and the tenant's ability to manage their occupancy effectively.
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1. Date and Location: Current date and place of issuance of the authorization letter
2. Landlord Details: Full name, identification/registration number, and contact details of the property owner/landlord
3. Property Details: Complete address and description of the property for which authorization is being granted
4. Tenant Details: Full name, identification number, and contact information of the tenant being authorized
5. Authorization Statement: Clear statement of the permissions being granted to the tenant
6. Duration of Authorization: Specific period for which the authorization is valid
7. Signature Block: Space for landlord's signature, witness signatures if required, and date of signing
1. Additional Authorized Persons: Section to include family members or other occupants who are also authorized under this letter
2. Specific Restrictions: Any limitations or conditions on the authorization being granted
3. Emergency Contact Information: Alternative contact persons in case of emergencies
4. Revocation Clause: Terms under which the authorization can be withdrawn or terminated
5. Authentication: Commissioner for Oaths or Notary Public authentication section, if required
1. Copy of Tenancy Agreement: Attachment of the existing tenancy agreement referenced in the authorization
2. Property Documentation: Copies of property ownership documents or title deeds
3. Identification Documents: Copies of identification documents of both landlord and tenant
4. Property Access Details: List of access codes, key arrangements, or security protocols if applicable
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