The Administrative Services Agreement is essential for businesses operating in Nigeria that seek to outsource or formally structure their administrative support functions. This document is particularly relevant in the current Nigerian business environment where companies increasingly rely on specialized service providers for administrative efficiency. The agreement covers various administrative functions including office management, secretarial services, facility management, and general administrative support, while ensuring compliance with Nigerian legislation such as CAMA 2020, Labour Act, and data protection regulations. It is designed to protect both parties' interests while facilitating smooth business operations in accordance with Nigerian law and commercial practices. The agreement is commonly used when companies need to establish clear parameters for administrative support, whether for ongoing operations or specific projects, and includes provisions for service levels, performance metrics, and regulatory compliance specific to the Nigerian context.
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1. Parties: Identification of the service provider and client, including registered addresses and company registration numbers
2. Background: Context of the agreement and brief description of the parties' business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of administrative services to be provided
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Service Provider's Obligations: Key responsibilities and commitments of the service provider
7. Client's Obligations: Responsibilities and commitments of the client
8. Fees and Payment Terms: Service fees, payment schedule, and invoicing procedures
9. Performance Standards: Service levels and quality standards to be maintained
10. Confidentiality: Protection and handling of confidential information
11. Data Protection: Compliance with Nigerian Data Protection Regulation and data handling procedures
12. Intellectual Property: Ownership and usage rights of intellectual property
13. Liability and Indemnification: Limitation of liability and indemnification provisions
14. Termination: Grounds and procedures for agreement termination
15. Force Majeure: Provisions for unforeseen circumstances affecting performance
16. Dispute Resolution: Procedures for resolving disputes including applicable jurisdiction
17. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Personnel and Staffing: Details of key personnel and staffing requirements - include when services involve dedicated staff allocation
2. Equipment and Resources: Provisions regarding equipment and resources - include when physical assets are involved
3. Insurance: Insurance requirements - include for high-risk services or when required by Nigerian regulations
4. Compliance with Anti-Corruption Laws: Anti-corruption provisions - include for government-related services or high-value contracts
5. Business Continuity: Business continuity and disaster recovery - include for critical administrative services
6. Transition Services: Transition and handover provisions - include for complex service arrangements
7. Audit Rights: Client's audit rights - include when handling sensitive data or financial services
8. Environmental Compliance: Environmental protection measures - include when services have environmental impact
1. Schedule 1 - Service Specifications: Detailed description of each administrative service to be provided
2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms
3. Schedule 3 - Service Levels: Specific performance metrics and service level requirements
4. Schedule 4 - Key Personnel: List of key personnel and their roles
5. Schedule 5 - Required Reports: Format and frequency of required service reports
6. Schedule 6 - Approved Subcontractors: List of approved subcontractors if applicable
7. Appendix A - Data Processing Agreement: Specific terms for data processing compliance with Nigerian regulations
8. Appendix B - Security Requirements: IT and physical security requirements for service delivery
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