The Dismissal Letter Due To Theft is a critical document used in Nigerian business operations when an employee is found to have committed theft of company property or resources. This document must be carefully drafted to ensure compliance with Nigerian labor laws, particularly the Labour Act and relevant employment regulations. It should be used only after a thorough investigation has been conducted and clear evidence of theft has been established. The letter serves multiple purposes: it formally terminates the employment relationship, documents the reason for dismissal, outlines the evidence and investigation findings, and protects the company from potential wrongful termination claims. The document typically includes details about the theft incident, reference to company policies violated, information about final settlements, and requirements for returning company property.
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1. Letter Header: Company letterhead, date, reference number, and employee's full contact details
2. Subject Line: Clear indication that this is a termination letter
3. Opening Statement: Direct statement of employment termination with immediate effect
4. Incident Details: Specific details of the theft incident(s), including dates, times, and items/values involved
5. Investigation Reference: Summary of the investigation process and findings that led to the conclusion of theft
6. Legal Basis: Reference to relevant company policies, employment contract clauses, and Nigerian labor laws that justify immediate termination
7. Termination Details: Specific details about the immediate termination of employment and its effects
8. Company Property: Requirements for returning company property and revoking access to company resources
9. Final Payments: Information about final salary, allowances, or deductions if applicable
10. Closing: Formal closing with signature block for authorized company representative
1. Previous Warnings: Include if the employee had prior incidents or warnings related to misconduct
2. Legal Proceedings: Include if the company intends to pursue criminal charges or civil recovery
3. Non-Disclosure Reminder: Include for employees who had access to sensitive information
4. Reference Policy: Include details about company policy regarding future employment references
5. Appeal Process: Include if company policy or size requires an internal appeal process
6. Benefits Information: Include if there are specific benefits or entitlements that need to be addressed
1. Investigation Report Summary: Summary of the formal investigation findings and evidence
2. Witness Statements: Relevant witness statements or testimonies (with appropriate redactions)
3. CCTV/Evidence Documentation: References to or copies of physical evidence of theft
4. Employment Contract Extract: Relevant sections of employment contract relating to gross misconduct and theft
5. Final Payment Calculation: Detailed breakdown of final payment or deductions
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Manufacturing
Financial Services
Healthcare
Hospitality
Construction
Technology
Education
Logistics
Mining
Oil and Gas
Telecommunications
Professional Services
Agriculture
Government/Public Sector
Relevant Teams
Human Resources
Legal
Security
Compliance
Operations
Administration
Risk Management
Employee Relations
Senior Management
Industrial Relations
Relevant Roles
HR Manager
Legal Counsel
Department Manager
Security Manager
Compliance Officer
Employee Relations Manager
HR Director
General Manager
Managing Director
Chief Human Resources Officer
Operations Manager
Human Resources Business Partner
Administrative Manager
Risk Manager
Chief Legal Officer
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