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A Data Breach Notification Procedure outlines the exact steps your organization must take when personal data gets exposed or compromised. Under Dutch privacy laws and the GDPR, companies need to report serious breaches to the Dutch Data Protection Authority (AP) within 72 hours and inform affected individuals without delay.

This procedure helps teams respond quickly and legally by specifying who handles the breach response, how to assess its severity, which authorities to contact, and what information to include in notifications. It's particularly crucial for businesses handling sensitive data, as failing to properly report breaches can result in hefty AP fines of up to €20 million or 4% of global turnover.

Start using a Data Breach Notification Procedure immediately when you discover any unauthorized access to personal data - from lost laptops and hacked databases to accidental email exposures. Under Dutch law and GDPR, you have just 72 hours to notify authorities about significant breaches, making advance preparation essential.

Put this procedure into action when employee devices go missing, cyber attacks occur, or technical failures expose sensitive information. It guides your team through critical first steps: assessing the breach's scope, gathering evidence, notifying the Dutch Data Protection Authority, and communicating with affected individuals. Having clear steps ready saves precious time during incidents when every minute counts.

• Basic breach procedures focus on the mandatory 72-hour Dutch DPA notification and immediate steps after discovery
• Comprehensive procedures add detailed incident response plans, technical investigation protocols, and PR handling
• Industry-specific versions for healthcare include medical data breach requirements and patient notification rules
• Financial sector procedures incorporate De Nederlandsche Bank reporting requirements alongside GDPR obligations
• Cross-border procedures address international data transfers and multiple supervisory authority notifications

• Data Protection Officers: Lead the creation and maintenance of Data Breach Notification Procedures, ensuring compliance with Dutch privacy laws
• IT Security Teams: Handle technical aspects of breach detection, documentation, and containment steps
• Legal Departments: Review procedures for GDPR compliance and manage communications with the Dutch Data Protection Authority
• Department Managers: Implement procedures within their teams and report potential breaches up the chain
• External Privacy Consultants: Help draft and update procedures, especially for smaller organizations without in-house expertise
• Communications Teams: Handle notifications to affected individuals and manage public relations during breaches

• Risk Assessment: Map out your organization's data types, processing activities, and potential breach scenarios
• Response Team: Identify key personnel responsible for breach detection, investigation, and reporting
• Contact Details: Compile updated information for the Dutch DPA, IT security team, and legal advisors
• Notification Templates: Create draft messages for authorities and affected individuals in both Dutch and English
• Documentation System: Set up a secure method to record breach details, actions taken, and timeline evidence
• Testing Plan: Schedule regular drills to ensure your procedure works effectively when needed

• Breach Definition: Clear explanation of what constitutes a data breach under GDPR and Dutch law
• Response Timeline: Specific 72-hour notification requirement and internal reporting deadlines
• Risk Assessment Criteria: Framework for evaluating breach severity and impact on data subjects
• Notification Content: Required information for Dutch DPA reports and affected individual communications
• Team Responsibilities: Defined roles for DPO, IT security, legal, and management during incidents
• Documentation Protocol: Requirements for recording breach details, actions taken, and decisions made
• Cross-Border Procedures: Steps for handling breaches affecting data subjects in multiple EU countries

A Data Breach Notification Procedure differs significantly from a Data Breach Response Plan in both scope and timing. While they work together, each serves a distinct purpose in your organization's data protection framework.

• Purpose and Scope: Notification Procedures focus specifically on the legal requirements for reporting breaches to authorities and affected individuals, while Response Plans cover the entire incident management process, from detection to recovery
• Primary Focus: Notification Procedures emphasize compliance with Dutch DPA's 72-hour reporting requirement and communication protocols, whereas Response Plans detail technical containment steps and business continuity measures
• Team Involvement: Notification Procedures mainly engage legal and communications teams for external reporting, while Response Plans coordinate broader stakeholders including IT security, operations, and management
• Documentation Requirements: Notification Procedures document communication trails and regulatory submissions, while Response Plans track technical investigations and remediation efforts