The Cleaning Invoice is a essential financial document used in the Netherlands for billing cleaning services, whether for one-time or recurring cleaning work. It must comply with Dutch tax legislation, particularly regarding the 21% VAT rate applicable to cleaning services, and include all elements required by the Dutch Invoice Requirements Act. This document is crucial for both service providers and clients as it serves multiple purposes: requesting payment, documenting services rendered, meeting tax obligations, and maintaining financial records. The invoice should be issued promptly after service completion and include detailed service descriptions, pricing, and payment terms. It's commonly used in both business-to-business and business-to-consumer contexts, requiring careful attention to Dutch consumer protection laws when applicable.
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1. Invoice Header: Company logo, 'INVOICE' title, and invoice number
2. Supplier Information: Legal company name, address, VAT number, KvK (Chamber of Commerce) number, and contact details
3. Client Information: Client's name, address, and any reference numbers
4. Invoice Details: Invoice date, due date, and payment terms
5. Service Description: Detailed breakdown of cleaning services provided, including dates and locations
6. Pricing Breakdown: Unit prices, quantities, subtotal before VAT
7. VAT Calculation: VAT rate (21% for cleaning services), VAT amount, and total including VAT
8. Payment Information: Bank account details, payment reference, and payment methods accepted
1. Purchase Order Reference: Include when client has provided a PO number or reference
2. Contract Reference: Include when invoice relates to an ongoing contract
3. Special Instructions: Any specific billing or payment instructions requested by the client
4. Discount Section: Include when early payment or other discounts apply
5. Time Sheet Reference: Include when billing is based on recorded hours
6. Materials Breakdown: Detailed list of cleaning supplies used, when charged separately
1. Time Sheet Attachment: Detailed breakdown of hours worked, if billing is time-based
2. Service Specification: Detailed list of cleaning tasks completed
3. Materials List: Itemized list of cleaning supplies used and their costs
4. Location Details: For multi-location services, breakdown by location
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Residential Real Estate
Healthcare
Education
Hospitality
Retail
Industrial
Office Services
Facility Management
Property Management
Manufacturing
Transportation
Relevant Teams
Finance
Accounts Payable
Accounts Receivable
Operations
Facilities Management
Administration
Procurement
Property Management
General Services
Cleaning Services
Relevant Roles
Financial Controller
Accounts Payable Manager
Accounts Receivable Manager
Facility Manager
Operations Manager
Office Manager
Procurement Manager
Cleaning Services Manager
Finance Director
Bookkeeper
Administrative Assistant
Property Manager
Building Manager
Business Owner
Accountant
Financial Administrator
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