The Data Collection Notice is a fundamental privacy document required under both the EU General Data Protection Regulation (GDPR) and Dutch privacy laws. It must be provided to individuals at the time their personal data is collected, ensuring transparency about how their data will be processed. This notice is essential for any organization operating in the Netherlands that collects personal data, whether from employees, customers, or other individuals. The document must comply with the Dutch GDPR Implementation Act (UAVG) and follow guidelines from the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). It serves as a key transparency tool and helps organizations fulfill their legal obligations under Dutch and EU privacy laws.
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1. Identity of the Data Controller: Details of the organization collecting the data, including contact information and representative details
2. Types of Personal Data Collected: Clear listing of all categories of personal data that will be collected
3. Purpose of Data Collection: Explanation of why the data is being collected and how it will be used
4. Legal Basis for Processing: Specification of the legal grounds under GDPR for processing the data
5. Data Retention Period: Information about how long the data will be kept
6. Data Subject Rights: Overview of individual rights under GDPR including access, rectification, erasure, etc.
7. Data Sharing and Recipients: Information about who the data will be shared with
8. Contact Information: How to contact the organization and the Data Protection Officer regarding privacy matters
9. Complaints Procedure: Information about how to file complaints, including right to lodge with Dutch DPA
1. International Transfers: Required when personal data will be transferred outside the EU/EEA
2. Automated Decision Making: Required when automated decision-making or profiling is used
3. Cookies and Tracking: Required for online data collection involving cookies or similar technologies
4. Special Categories of Data: Required when collecting sensitive personal data as defined in GDPR Article 9
5. Children's Privacy: Required when services may involve collecting data from children
6. Employment Data Collection: Required when notice is specifically for employee data collection
7. CCTV and Surveillance: Required when video surveillance or monitoring systems are in use
1. Detailed Data Categories: Comprehensive list of all personal data fields collected and processed
2. Third Party Recipients: Detailed list of all third parties who may receive the personal data
3. Technical and Security Measures: Details of security measures implemented to protect personal data
4. Cookie List: Detailed list of cookies used, their purposes and duration (if applicable)
5. Processing Activities: Detailed description of all processing activities performed on the data
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