The Data Collection Notice is a fundamental document required by UK data protection legislation to ensure transparency in data processing activities. It must be provided whenever personal data is collected directly from individuals or obtained from other sources. The notice should be drafted in clear, plain language and must include specific information required by the UK GDPR about how personal data will be used, shared, and protected. This document is particularly crucial following the UK's exit from the EU and implementation of the UK GDPR, as organizations must demonstrate compliance with domestic data protection requirements.
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1. Introduction: Identifies the data controller and provides context for data collection
2. Types of Personal Data Collected: Detailed list of personal data categories being collected
3. Purposes of Processing: Explains why the data is being collected and how it will be used
4. Legal Basis for Processing: Identifies the lawful grounds under UK GDPR for processing personal data
5. Data Sharing: Details of third parties with whom data may be shared
6. Data Retention: How long data will be kept and criteria for determining retention periods
7. Data Subject Rights: Explanation of individual rights under data protection law
1. International Transfers: Required when personal data is transferred outside the UK
2. Automated Decision Making: Information about any automated processing or profiling, required when such processing occurs
3. Cookies Policy: Details about website cookies and tracking technologies, required when operating a website that uses cookies
1. Categories of Personal Data: Detailed breakdown of specific data fields collected
2. Third Party Recipients: List of specific third parties who receive the data
3. Technical and Organizational Measures: Details of security measures implemented to protect the data
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