The End Of Contract Employment Letter is a crucial document used in the Netherlands when a fixed-term employment contract reaches its natural conclusion. It serves as official documentation of the employment relationship's termination and must comply with Dutch employment law, particularly the Dutch Civil Code (Burgerlijk Wetboek) and the Work and Security Act (Wet Werk en Zekerheid). This document is typically prepared one month before the contract's end date and includes essential information about final payments, outstanding leave, company property return, and any continuing obligations. It's particularly important in the Dutch context due to specific requirements regarding transition payments and notice periods, even for fixed-term contracts. The letter helps protect both employer and employee interests by clearly documenting the termination terms and ensuring all legal obligations are addressed.
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1. Letter Header and Date: Company letterhead, current date, and employee's contact details
2. Subject Line: Clear indication that this is an End of Contract Employment Letter
3. Contract End Confirmation: Formal confirmation of the employment contract end date and reference to the original contract
4. Final Working Day: Specification of the last working day and any handover requirements
5. Final Payment Details: Overview of final salary, holiday pay, and any other outstanding payments
6. Company Property: List of company items to be returned and deadline for return
7. Reference to Transition Payment: Information about the statutory transition payment (transitievergoeding) if applicable
8. Administrative Matters: Information about final payslip, tax documents, and pension arrangements
9. Closing Statement: Professional conclusion including acknowledgment of service and future contact protocol
1. Non-Compete/Non-Solicitation Reminder: Include if the original contract contained post-employment restrictions that remain in effect
2. Reference Offer: Include if the company is willing to provide employment references
3. Outstanding Training Costs: Include if there are any training or education costs to be settled
4. Confidentiality Reminder: Include if specific confidentiality obligations continue post-employment
5. Garden Leave Arrangements: Include if the employee will be placed on garden leave during the notice period
6. Unemployment Benefits Information: Include if providing guidance on applying for unemployment benefits
7. Exit Interview: Include if an exit interview will be conducted
1. Final Payment Calculation: Detailed breakdown of final salary, holiday pay, transition payment, and any other financial elements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Schedule: Timeline and details of when various benefits and insurances will cease
4. Handover Document Template: Template for documenting ongoing projects and responsibilities
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