The Authorization To Sign On My Behalf document is essential in situations where an individual or business entity needs to delegate signing authority to another person. This delegation might be necessary due to temporary absence, convenience, or business efficiency. The document, governed by New Zealand law, provides a formal framework for this delegation while protecting both the Principal's and Agent's interests. It specifies the scope of authority, duration, and any limitations, making it suitable for various scenarios from simple document signing to complex business transactions. The authorization must comply with New Zealand's legal requirements for agency relationships and document execution, including proper witnessing and verification procedures where required.
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1. Parties: Identifies the Principal (person giving authority) and the Agent (person being authorized to sign)
2. Background: Brief context explaining why the authorization is being given
3. Definitions: Key terms used in the document including 'Documents', 'Signature', 'Authority'
4. Grant of Authority: Clear statement of the authority being given to sign on behalf of the Principal
5. Scope of Authority: Specific details of what types of documents and transactions are covered by the authorization
6. Duration: Period for which the authorization is valid, including start and end dates
7. Obligations of Agent: Agent's duties including acting in good faith and keeping records of signed documents
8. Revocation: Terms under which the authorization can be withdrawn or terminated
9. Governing Law: Confirmation that New Zealand law governs the authorization
10. Execution: Formal signing section with witness requirements
1. Financial Limitations: Include when there are specific monetary limits on transactions the Agent can sign for
2. Special Conditions: Add when specific conditions or restrictions need to be placed on the signing authority
3. Reporting Requirements: Include when the Agent must report on documents signed within specific timeframes
4. Multiple Agents: Add when authority is being given to more than one person, specifying if they can act individually or jointly
5. Substitute Agent: Include when allowing the Agent to delegate authority in specific circumstances
6. Indemnification: Add when specific indemnity provisions are required beyond standard provisions
1. Schedule 1 - Authorized Documents: Detailed list of specific document types the Agent is authorized to sign
2. Schedule 2 - Specimen Signatures: Sample signatures of both Principal and Agent for verification purposes
3. Schedule 3 - Excluded Matters: List of specific documents or transactions explicitly excluded from the authorization
4. Appendix A - Identity Verification: Copies of identity documents used to verify the parties
5. Appendix B - Certificate of Independent Legal Advice: If required, confirmation that parties received independent legal advice
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Company Secretary
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Finance Manager
Human Resources Director
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