The Contract for Use of Space is designed for situations where one party (the space owner or manager) grants another party (the user) the right to use a specific space for an agreed purpose and duration. This document type is commonly used in New Zealand for flexible workspace arrangements, temporary commercial uses, event spaces, and similar situations where a full lease may not be appropriate or desired. It addresses key aspects such as access rights, usage limitations, payment terms, and operational requirements while ensuring compliance with New Zealand property law, health and safety regulations, and building requirements. The agreement is particularly valuable in the modern business environment where flexible space arrangements are increasingly common and traditional lease structures may not be suitable.
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1. Parties: Identifies and provides full legal details of all parties to the agreement
2. Background: Sets out the context and purpose of the agreement, including brief description of the space
3. Definitions and Interpretation: Defines key terms used throughout the agreement and establishes interpretation rules
4. Grant of Rights: Specifies the rights being granted for use of the space and any limitations
5. Term: Details the duration of the agreement, including start date and any renewal options
6. Payment Terms: Specifies fees, payment schedule, and any additional charges
7. Permitted Use: Clearly defines how the space may and may not be used
8. Access and Security: Details access arrangements, hours of operation, and security procedures
9. User Obligations: Lists all responsibilities and obligations of the space user
10. Owner Obligations: Lists all responsibilities and obligations of the space owner
11. Insurance and Liability: Specifies insurance requirements and liability arrangements
12. Default and Termination: Sets out circumstances for default, termination rights, and consequences
13. General Provisions: Standard legal provisions including notices, governing law, and dispute resolution
1. Fit-out Works: Include when the user needs to perform initial fit-out or modifications to the space
2. Utilities and Services: Include when specific arrangements for utilities need to be detailed
3. Maintenance and Repairs: Include when specific maintenance responsibilities need to be allocated
4. Shared Facilities: Include when the space includes access to common areas or shared facilities
5. Special Conditions: Include when there are unique requirements or conditions specific to the space or use
6. Health and Safety: Include detailed section when the space use involves specific health and safety considerations
7. Assignment and Subletting: Include when transfer of rights or subletting needs to be addressed
8. Force Majeure: Include when specific provisions for unforeseen events are required
1. Schedule 1 - Space Details: Detailed description of the space including floor plans and measurements
2. Schedule 2 - Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
3. Schedule 3 - House Rules: Building or facility rules and regulations
4. Schedule 4 - Condition Report: Detailed report on the condition of the space at commencement
5. Schedule 5 - Fit-out Specifications: Technical specifications for any permitted fit-out works
6. Schedule 6 - Operating Hours and Access Procedures: Detailed information about access times and procedures
7. Appendix A - Insurance Requirements: Detailed specifications of required insurance coverage
8. Appendix B - Health and Safety Guidelines: Specific health and safety requirements and procedures
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