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Facility Management Contract for New Zealand

Facility Management Contract Template for New Zealand

A comprehensive contract template designed for facility management services in New Zealand, incorporating requirements under New Zealand law including the Health and Safety at Work Act 2015, Building Act 2004, and Employment Relations Act 2000. The document establishes the relationship between facility owners/managers and service providers, detailing service specifications, performance standards, payment terms, and compliance requirements. It includes provisions for risk management, insurance, reporting obligations, and dispute resolution mechanisms specifically tailored to the New Zealand legal and business environment.

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Facility Management Contract

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What is a Facility Management Contract?

This Facility Management Contract template is designed for use in New Zealand business environments where professional facility management services are required. It serves as a comprehensive agreement between facility owners or occupiers and facility management service providers, establishing clear terms for the delivery of facility management services. The document incorporates key requirements under New Zealand legislation, including health and safety obligations, employment requirements, and building compliance standards. It is particularly useful for organizations seeking to outsource their facility management functions or for service providers looking to establish clear contractual relationships with their clients. The contract includes detailed provisions for service delivery, performance measurement, risk allocation, and operational requirements, making it suitable for managing both single and multi-site facilities across various sectors.

What sections should be included in a Facility Management Contract?

1. Parties: Identification of the facility owner/principal and the facility management service provider

2. Background: Context of the agreement, facility description, and purpose of the engagement

3. Definitions and Interpretation: Definitions of key terms and interpretation principles

4. Term and Renewal: Duration of the agreement and renewal provisions

5. Scope of Services: Core services to be provided by the facility manager

6. Service Provider's Obligations: Key responsibilities and duties of the facility manager

7. Principal's Obligations: Responsibilities and obligations of the facility owner

8. Performance Standards: Required service levels and KPIs

9. Health and Safety Requirements: Health and safety obligations and compliance requirements

10. Fees and Payment: Payment terms, fee structure, and invoicing requirements

11. Reporting and Records: Required reports, documentation, and record-keeping obligations

12. Staff and Subcontractors: Requirements for personnel and subcontractor management

13. Insurance and Liability: Insurance requirements and liability provisions

14. Default and Termination: Events of default and termination provisions

15. Dispute Resolution: Process for resolving disputes between parties

16. General Provisions: Standard contract clauses including notices, amendments, and governing law

What sections are optional to include in a Facility Management Contract?

1. Sustainability Requirements: Specific environmental and sustainability obligations, used when the facility has particular environmental targets or certifications

2. Special Areas Management: Requirements for managing specialized areas like laboratories or data centers, included when the facility contains such areas

3. Capital Works: Provisions for managing facility improvements and modifications, included when the contract includes capital works responsibilities

4. Multi-site Provisions: Specific requirements for managing multiple locations, used when the contract covers multiple facilities

5. Transition Services: Requirements for handover from previous service provider, included when there is a transition from an existing provider

6. Business Continuity: Specific provisions for maintaining critical operations, included for facilities requiring 24/7 operations

7. Security Requirements: Additional security provisions, included for facilities with specific security needs

What schedules should be included in a Facility Management Contract?

1. Schedule 1 - Service Specifications: Detailed description of all services to be provided

2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, rates, and payment terms

3. Schedule 3 - Performance Standards and KPIs: Specific performance metrics and measurement criteria

4. Schedule 4 - Site Information: Detailed information about the facility and its systems

5. Schedule 5 - Staff Requirements: Specific requirements for key personnel and staffing levels

6. Schedule 6 - Required Reports: List and templates of required reports and their frequency

7. Schedule 7 - Operating Hours and Response Times: Specific timing requirements for various services

8. Schedule 8 - Equipment Register: List of equipment covered under the contract

9. Appendix A - Health and Safety Requirements: Detailed health and safety procedures and requirements

10. Appendix B - Emergency Procedures: Emergency response and business continuity procedures

11. Appendix C - Forms and Templates: Standard forms and templates for reporting and documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions



































































Clauses








































Relevant Industries

Commercial Real Estate

Healthcare

Education

Government

Retail

Industrial

Technology

Banking and Financial Services

Hospitality

Manufacturing

Logistics and Warehousing

Corporate Offices

Relevant Teams

Operations

Facilities Management

Property Management

Procurement

Legal

Risk and Compliance

Health and Safety

Finance

Commercial

Maintenance

Asset Management

Contract Administration

Relevant Roles

Facility Manager

Property Manager

Operations Director

Chief Operations Officer

Procurement Manager

Contract Manager

Building Services Manager

Maintenance Manager

Health and Safety Manager

Sustainability Manager

Asset Manager

Real Estate Manager

General Counsel

Legal Counsel

Risk Manager

Commercial Manager

Project Manager

Industries










Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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