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HVAC Service Contract for New Zealand

HVAC Service Contract Template for New Zealand

A comprehensive agreement governed by New Zealand law that establishes the terms and conditions for the provision of HVAC (Heating, Ventilation, and Air Conditioning) maintenance and service work. The contract defines the scope of regular maintenance, emergency services, compliance requirements, and performance standards while ensuring alignment with New Zealand's health and safety regulations, building codes, and environmental protection laws. It includes detailed specifications for service intervals, response times, warranty provisions, and pricing structures, making it suitable for both commercial and institutional applications.

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What is a HVAC Service Contract?

This HVAC Service Contract is designed for use in New Zealand when engaging professional HVAC maintenance and service providers. It is particularly relevant when establishing long-term maintenance relationships for heating, ventilation, and air conditioning systems in commercial, industrial, or institutional settings. The agreement encompasses all aspects of HVAC service delivery, including routine maintenance, emergency repairs, compliance with New Zealand building codes and environmental regulations, and performance standards. It includes essential provisions for health and safety compliance under New Zealand law, specific service level agreements, and detailed maintenance schedules. The contract is structured to protect both service providers and property owners/managers while ensuring clear accountability and performance metrics.

What sections should be included in a HVAC Service Contract?

1. Parties: Identifies and provides full details of the service provider and the client

2. Background: Outlines the context of the agreement and the parties' intentions

3. Definitions and Interpretation: Defines key terms used throughout the agreement and sets rules for interpretation

4. Term and Renewal: Specifies the initial contract duration and any renewal provisions

5. Scope of Services: Details the HVAC maintenance and service work to be performed

6. Service Provider's Obligations: Lists all responsibilities and duties of the HVAC service provider

7. Client's Obligations: Specifies client responsibilities including access, information provision, and cooperation

8. Fees and Payment: Details service fees, payment terms, and invoicing procedures

9. Health and Safety: Outlines health and safety requirements and responsibilities

10. Compliance: Addresses compliance with relevant laws, regulations, and industry standards

11. Insurance and Liability: Specifies insurance requirements and liability limitations

12. Warranties: Details warranties provided for workmanship and parts

13. Termination: Sets out circumstances and procedures for contract termination

14. Dispute Resolution: Establishes procedures for handling disputes between parties

15. General Provisions: Contains standard boilerplate clauses including notices, assignment, and governing law

What sections are optional to include in a HVAC Service Contract?

1. Emergency Services: Include when 24/7 emergency response services are part of the agreement

2. Equipment Supply: Include when the contract includes supply of new HVAC equipment or parts

3. Energy Efficiency Guarantees: Include when specific energy performance targets are part of the service agreement

4. Building Management System Integration: Include when services involve integration with building automation systems

5. Subcontractor Provisions: Include when the service provider will use subcontractors

6. Training and Documentation: Include when the provider must train client's staff or provide operational documentation

7. Environmental Management: Include when specific environmental compliance or reporting is required

What schedules should be included in a HVAC Service Contract?

1. Schedule 1: Equipment Register: Detailed list of all HVAC equipment covered by the service agreement

2. Schedule 2: Maintenance Schedule: Frequency and scope of routine maintenance tasks for each equipment type

3. Schedule 3: Service Level Agreement: Response times, performance metrics, and service standards

4. Schedule 4: Fee Schedule: Detailed breakdown of fees, rates for additional work, and payment terms

5. Schedule 5: Key Personnel: Lists key personnel from both parties responsible for contract management

6. Appendix A: Maintenance Procedures: Detailed procedures for carrying out maintenance tasks

7. Appendix B: Health and Safety Requirements: Specific health and safety procedures and requirements

8. Appendix C: Compliance Certificates: Copies of relevant certifications and compliance documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions








































Clauses





































Relevant Industries

Commercial Real Estate

Healthcare

Education

Industrial Manufacturing

Retail

Hospitality

Data Centers

Government

Residential Property Management

Warehousing and Logistics

Office Buildings

Shopping Centers

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Property Management

Maintenance

Engineering

Contract Administration

Risk and Compliance

Asset Management

Technical Services

Relevant Roles

Facility Manager

Property Manager

Operations Director

Maintenance Manager

Building Services Manager

Technical Services Director

Chief Engineer

Procurement Manager

Contract Administrator

Real Estate Manager

Asset Manager

Building Owner

Operations Manager

Sustainability Manager

Risk Manager

Compliance Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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