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Media Release Form Template for New Zealand

A Media Release Form is a legal document used in New Zealand to obtain permission from individuals or organizations for the use of their image, voice, or likeness in various media formats. This document, governed by New Zealand law including the Privacy Act 2020 and Copyright Act 1994, establishes the terms under which media content can be captured, stored, modified, and distributed. It provides protection for both the content creator and the subject, clearly outlining usage rights, territorial limitations, and duration of the permission granted. The form addresses privacy concerns, copyright implications, and commercial usage rights while ensuring compliance with New Zealand's legal framework for media and privacy protection.

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What is a Media Release Form?

The Media Release Form is an essential legal document used across various industries in New Zealand where image, voice, or likeness capture and usage are required. This document is particularly crucial in today's digital age where content can be widely distributed across multiple platforms. The form serves as a protective measure for both content creators and subjects, ensuring clear communication of rights and permissions while complying with New Zealand's Privacy Act 2020, Copyright Act 1994, and other relevant legislation. It is commonly used in situations ranging from professional photo shoots and video productions to corporate events and educational activities. The Media Release Form should be obtained before any content capture or usage, protecting organizations from potential legal issues while respecting individuals' rights and privacy concerns.

What sections should be included in a Media Release Form?

1. Parties: Identifies the content creator/organization obtaining the release (Releasee) and the person granting permission (Releaser)

2. Background: Brief context about the purpose of the media release and the content to be captured/used

3. Definitions: Defines key terms used in the form including 'Content', 'Media', 'Usage Rights', and 'Territory'

4. Grant of Rights: Core section detailing the permissions being given, including usage rights, modification rights, and territory

5. Term and Territory: Specifies the duration of the release and the geographic areas where the content can be used

6. Warranty and Representation: Releaser's confirmation of their authority to grant the release and understanding of its implications

7. No Obligation to Use: Clarification that the Releasee is not obligated to use the content

8. Privacy Acknowledgment: Confirmation of understanding regarding privacy rights and data protection under NZ law

9. Governing Law: Specifies that New Zealand law governs the agreement

What sections are optional to include in a Media Release Form?

1. Commercial Use: Additional terms for commercial exploitation of the content, including potential compensation arrangements

2. Minor Release: Additional section required when the subject is under 18, including parent/guardian consent

3. Moral Rights Waiver: Specific waiver of moral rights where applicable for extensive content modification

4. Social Media Rights: Specific provisions for social media usage and digital platforms

5. Confidentiality: Required when the content involves sensitive information or behind-the-scenes material

6. Revocation Rights: Optional clause specifying if and how the release can be revoked

7. Cultural Considerations: Special provisions for content involving M����ori cultural elements or other cultural significance

What schedules should be included in a Media Release Form?

1. Schedule 1: Content Description: Detailed description of the specific content covered by the release (e.g., photographs, videos, recordings)

2. Schedule 2: Usage Specifications: Specific details about how the content may be used, modified, or distributed

3. Schedule 3: Event Details: If the release relates to a specific event, details of the event including date, location, and nature of content capture

4. Appendix A: Image Samples: Copies or thumbnails of specific images covered by the release, if applicable

5. Appendix B: Consent Forms: Additional consent forms for specific purposes (e.g., minor release forms, location release forms)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Consent Form

Sector

Marketing

Cost

Free to use
Relevant legal definitions



































Clauses

























Relevant Industries

Media and Entertainment

Advertising and Marketing

Education

Corporate Communications

Events and Hospitality

Public Relations

Digital Content Creation

Broadcasting

Publishing

Social Media

Film and Television

Non-profit Organizations

Sports and Recreation

Relevant Teams

Legal

Marketing

Communications

Public Relations

Content Creation

Digital Media

Creative Services

Brand Management

Event Management

Production

Social Media

Corporate Affairs

Relevant Roles

Content Manager

Marketing Director

Communications Officer

Event Coordinator

Legal Counsel

Public Relations Manager

Social Media Manager

Photographer

Videographer

Production Manager

Brand Manager

Digital Content Creator

Community Manager

Corporate Communications Manager

Media Relations Specialist

Creative Director

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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