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Subcontractor Cleaning Contract Template for New Zealand

A comprehensive legal agreement governed by New Zealand law that establishes the terms and conditions between a principal contractor and a subcontractor for the provision of cleaning services. The document covers essential aspects including service specifications, payment terms, health and safety requirements, insurance obligations, and operational procedures, while ensuring compliance with New Zealand's relevant legislation including the Health and Safety at Work Act 2015 and Contract and Commercial Law Act 2017. It provides a framework for managing the subcontractor relationship, quality standards, and risk allocation in the cleaning services industry.

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What is a Subcontractor Cleaning Contract?

This Subcontractor Cleaning Contract is designed for use in New Zealand when a principal cleaning contractor needs to engage subcontractors to perform cleaning services for their clients. It is particularly valuable for cleaning companies expanding their service capacity or managing multiple client locations. The document incorporates New Zealand's specific legal requirements, including health and safety regulations, employment classification considerations, and commercial law principles. It provides comprehensive coverage of service standards, operational procedures, risk management, and commercial terms while maintaining flexibility to accommodate various cleaning environments and service requirements. The contract is structured to protect both parties' interests while ensuring clear accountability and performance standards in the delivery of cleaning services.

What sections should be included in a Subcontractor Cleaning Contract?

1. Parties: Identification of the principal contractor and subcontractor, including full legal names, company numbers, and registered addresses

2. Background: Context of the agreement, including the principal contractor's business, need for subcontracted services, and subcontractor's qualifications

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of subcontractor, commencement date, duration, and renewal terms

5. Services: Detailed description of cleaning services to be provided and service standards

6. Subcontractor Obligations: Key responsibilities including compliance with laws, maintaining licenses, providing equipment and materials

7. Principal Contractor Obligations: Responsibilities including site access, information provision, and coordination

8. Payment Terms: Fees, payment schedule, invoicing requirements, and GST provisions

9. Health and Safety: Health and safety requirements, risk management, and compliance obligations

10. Insurance and Liability: Required insurance coverage, liability limitations, and indemnities

11. Confidentiality: Protection of confidential information and trade secrets

12. Termination: Grounds for termination, notice requirements, and consequences

13. General Provisions: Standard clauses including notices, assignment, variation, and governing law

What sections are optional to include in a Subcontractor Cleaning Contract?

1. Performance Standards and KPIs: Specific performance metrics and measurement criteria, used when detailed service level agreements are required

2. Environmental Requirements: Specific environmental standards and green cleaning requirements, used when the client has environmental certifications or policies

3. Security Requirements: Additional security measures and clearances, used for high-security facilities or after-hours work

4. Equipment Provision: Detailed arrangements for equipment provision and maintenance, used when specific equipment arrangements differ from standard terms

5. Subcontractor Staff: Requirements for staff vetting, training, and uniforms, used when specific staff requirements are needed

6. Intellectual Property: IP protection clauses, used when innovative cleaning methods or proprietary systems are involved

7. Non-Compete: Restrictions on working with competitors, used in highly competitive markets or for specialized cleaning services

8. Emergency Response: Procedures for emergency situations, used for high-risk environments or 24/7 facilities

What schedules should be included in a Subcontractor Cleaning Contract?

1. Schedule 1: Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and quality standards

2. Schedule 2: Pricing and Payment: Detailed fee structure, rates for different services, and payment terms

3. Schedule 3: Locations and Access Times: List of service locations, access hours, and site-specific requirements

4. Schedule 4: Equipment and Materials: List of approved cleaning products, equipment specifications, and maintenance requirements

5. Schedule 5: Health and Safety Procedures: Specific safety protocols, risk assessments, and emergency procedures

6. Schedule 6: Contact Details: Key personnel contact information for both parties

7. Appendix A: Required Forms: Standard forms for reporting, invoicing, and incident reports

8. Appendix B: Compliance Certificates: Copies of required licenses, certifications, and insurance certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use

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