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The Change of Employment Status Letter is a crucial document in Philippine employment practice, used when there is a need to formally document and communicate changes in an employee's employment status. This document is essential for compliance with the Philippine Labor Code and DOLE regulations, particularly in situations involving regularization, position changes, or employment term modifications. It serves multiple purposes: officially notifying the employee of their status change, documenting the specific modifications to employment terms, outlining any changes in benefits or compensation, and ensuring legal compliance. The letter needs to be carefully drafted to include all required elements under Philippine law, such as the effective date of the change, specific details about the new status, and any modifications to employment terms. It's particularly important in the context of Philippine employment law, which places significant emphasis on employment security and proper documentation of employment changes.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their current position and department

2. Opening Statement: Clear statement indicating this is a formal notification of employment status change

3. Current Employment Details: Brief description of the employee's current position, status, and employment terms

4. Change Details: Specific details about the new employment status, including the nature of the change (e.g., from probationary to regular, project-based to regular, etc.)

5. Effective Date: Clear statement of when the status change takes effect

6. Compensation and Benefits Changes: Details of any modifications to salary, benefits, or other employment terms resulting from the status change

7. Acknowledgment Section: Space for both employer and employee signatures to acknowledge the change