51Ƶ

Letter Of Intent For Government Bidding for Philippines

Letter Of Intent For Government Bidding Template for Philippines

A Letter of Intent for Government Bidding is a formal document submitted to Philippine government agencies expressing a company's interest and intent to participate in a public procurement process. The document must comply with Republic Act 9184 (Government Procurement Reform Act) and its implementing rules and regulations. It serves as an initial commitment document that includes key information about the bidder's qualifications, compliance with eligibility requirements, and confirmation of their intention to submit a full bid for the specified government project. The document is a crucial first step in the Philippine government procurement process and must be prepared with careful attention to legal requirements and formal protocols.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Letter Of Intent For Government Bidding

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

What is a Letter Of Intent For Government Bidding?

The Letter of Intent for Government Bidding is a mandatory document required in the Philippine public procurement process, governed by Republic Act 9184 and overseen by the Government Procurement Policy Board (GPPB). This document is used during the initial stages of government bidding procedures when potential contractors wish to express their formal interest in participating in a public tender. It must contain specific declarations and commitments as required by Philippine procurement laws, including confirmation of eligibility requirements, understanding of the project scope, and compliance with bidding conditions. The document is particularly important as it initiates the formal relationship between the bidder and the government procuring entity, setting the stage for the detailed bid submission process that follows. It serves as a preliminary qualification step and helps government agencies assess the serious intent and basic eligibility of potential bidders.

What sections should be included in a Letter Of Intent For Government Bidding?

1. Letter Header: Complete business details of the bidder including registered name, address, and contact information

2. Date and Reference Number: Current date and any relevant reference numbers for the bid

3. Addressee Details: Complete details of the government agency's Bids and Awards Committee (BAC) Chairperson and address

4. Subject Line: Clear indication of the project name and reference number as published in the Invitation to Bid

5. Opening Statement: Formal expression of interest to bid for the specific project

6. Project Understanding: Brief demonstration of understanding of the project requirements and scope

7. Confirmation of Eligibility: Statement confirming that the bidder meets all eligibility requirements under RA 9184

8. Authorized Representative: Details and authorization of the person signing the LOI

9. Compliance Declaration: Statement of commitment to comply with all bid requirements and conditions

10. Closing and Signature: Formal closing, signature block with authorized signatory's name, position, and company seal

What sections are optional to include in a Letter Of Intent For Government Bidding?

1. Joint Venture Statement: Required when submitting as a joint venture, including details of all JV partners and sharing of responsibilities

2. Foreign Participation Declaration: Required for projects with foreign participation, stating compliance with Philippine laws on foreign ownership limitations

3. Special Certifications: Additional certifications required for specific types of projects (e.g., defense contracts, specialized technical projects)

4. Prior Experience Statement: Brief mention of relevant experience when specifically requested by the procuring entity

5. Local Office Declaration: Required for foreign bidders, confirming existence or commitment to establish local office if awarded

What schedules should be included in a Letter Of Intent For Government Bidding?

1. Appendix A - Company Information: Detailed company profile including registration documents, tax certificates, and business permits

2. Appendix B - Authorization Documents: Secretary's Certificate or Board Resolution authorizing the signatory

3. Appendix C - Eligibility Documents: Standard eligibility requirements as specified in RA 9184 (PhilGEPS registration, licenses, etc.)

4. Appendix D - JV Agreement: If applicable, draft or executed JV agreement or protocol

5. Appendix E - Technical Capacity: List of similar projects completed, key personnel, and equipment owned

6. Appendix F - Financial Documents: Audited financial statements and other required financial documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Letter of Intent

Cost

Free to use
Relevant legal definitions




















Clauses




















Relevant Industries

Construction and Infrastructure

Information Technology

Healthcare and Medical Supplies

Defense and Security

Transportation

Energy and Utilities

Education

Agriculture

Telecommunications

Environmental Services

Professional Services

Manufacturing

Relevant Teams

Legal

Procurement

Business Development

Government Relations

Compliance

Operations

Project Management

Finance

Commercial

Technical

Relevant Roles

Procurement Manager

Bid Manager

Government Relations Officer

Legal Counsel

Contract Administrator

Business Development Manager

Project Manager

Compliance Officer

Chief Executive Officer

Managing Director

Technical Director

Chief Financial Officer

Operations Manager

Commercial Manager

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Letter Of Intent For Updating Points In Ranking

A formal Philippine jurisdiction document requesting the review and update of an individual's ranking points within an organizational system, including justification and supporting documentation.

find out more

Letter Of Intent For House (Construction)

A preliminary agreement under Philippine law between property owner and contractor outlining basic terms and intentions for a house construction project.

find out more

Letter Of Intent For Grant Proposal

A formal letter under Philippine law expressing intent to apply for grant funding, outlining project proposals and funding requirements.

find out more

Letter Of Intent For Enrollment

A formal letter expressing intent to enroll in a Philippine educational institution, compliant with local education laws and regulations.

find out more

Letter Of Intent For Retaining Points In Ranking

A formal letter used in the Philippine civil service system to request the retention of accumulated ranking points for government positions and promotions.

find out more

Letter Of Intent For Promotion Bpo

A formal document used in the Philippines BPO sector to communicate the intent to promote an employee, outlining new role details and terms under Philippine labor law.

find out more

Resume Letter Of Intent

A formal expression of interest in employment that complies with Philippine labor laws and business practices, combining professional intent with key qualifications.

find out more

Letter Of Intent To Renew Lease Contract

A formal letter under Philippine law expressing a tenant's intention to renew an existing lease agreement, outlining proposed terms and conditions for the renewal.

find out more

Commercial Lease Proposal Letter

A formal proposal document used in the Philippines to outline initial terms and conditions for commercial property leasing, serving as a preliminary offer between landlord and potential tenant.

find out more

Letter Of Intent For Volunteer Teacher

A formal letter under Philippine law expressing intent to serve as a volunteer teacher, outlining qualifications and teaching commitments.

find out more

Letter Of Intent For Accreditation As Supplier

A formal letter used in the Philippines to express interest in becoming an accredited supplier, including company credentials and compliance commitments.

find out more

LOI Business

A preliminary business document under Philippine law outlining proposed transaction terms and conditions, serving as a framework for future negotiations.

find out more

Letter Of Intent Requesting For Accreditation

A formal letter used in the Philippines to initiate an accreditation request with relevant authorities, including key company information and compliance commitments.

find out more

Letter Of Intent For A Position

A formal letter expressing interest in a specific job position, drafted in compliance with Philippine labor laws and employment regulations.

find out more

Loi (Real Estate)

A preliminary document outlining key terms for proposed real estate transactions in the Philippines, serving as a framework for future property transfer or lease agreements.

find out more

Loi In (Construction)

A preliminary agreement document under Philippine law that outlines key terms and conditions for construction projects, serving as a precursor to a formal construction contract.

find out more

LOI For Purchase

A preliminary document under Philippine law expressing intent to purchase assets, property, or business, outlining key terms and conditions for the proposed transaction.

find out more

Letter Of Intent For Organization Membership

A formal letter under Philippine law expressing intent to join an organization, including qualifications and acknowledgment of membership terms.

find out more

Letter Of Intent For Monetization

A preliminary document under Philippine law outlining proposed terms for converting assets or revenue streams into immediate funding.

find out more

Letter Of Intent For Fresh Graduate

A formal expression of interest document used by fresh graduates in the Philippines to apply for employment opportunities, following Philippine labor laws and business correspondence standards.

find out more

Letter Of Intent For Advertising

A preliminary document under Philippine law outlining proposed terms for an advertising arrangement, serving as a framework for future formal agreements.

find out more

Letter Of Intent (Education)

A preliminary document under Philippine law outlining proposed terms for educational collaboration or partnership, serving as a precursor to formal agreements.

find out more

Letter Of Intent For Financial Assistance

A preliminary, non-binding document under Philippine law that outlines proposed terms for providing financial assistance between parties.

find out more

Letter Of Intent For Service Providers

A preliminary document used in the Philippines to outline proposed terms and conditions for service arrangements, serving as a framework for negotiating a formal service agreement.

find out more

Letter Of Intent To Leave

A formal resignation letter compliant with Philippine Labor Code requirements, serving as official notice of an employee's intent to leave their position.

find out more

Letter Of Intent To Join

A preliminary document used in the Philippines expressing a candidate's formal intention to join an organization, serving as a precursor to an employment contract.

find out more

Letter Of Intent For Scholarship To Mayor

A formal letter used in the Philippines to request scholarship assistance from a city or municipal mayor, serving as an initial application for local government educational funding.

find out more

Letter Of Intent For Updating Documents

A Philippine-compliant formal letter expressing intent to update specified documents, outlining the scope and process of proposed changes.

find out more

Letter Of Intent For Teachers Ranking

A formal letter used in the Philippine education system for teachers to express their intent to participate in the official ranking and promotion process, governed by DepEd regulations.

find out more

Letter Of Intent Running For A Position

A formal declaration document under Philippine electoral law expressing intent to run for public office, submitted to electoral authorities as part of the candidacy process.

find out more

Letter Of Intent For Staying In A Job

A formal declaration under Philippine law where an employee expresses their commitment to continue employment with their current organization for a specified period.

find out more

Letter Of Intent For Continuing Teaching

A formal letter under Philippine law expressing a teacher's intent to continue their teaching position, outlining their role and commitment to the educational institution.

find out more

Letter Of Intent (Finance)

A preliminary document under Philippine law outlining key terms and conditions of a proposed financial transaction, serving as a framework for negotiations and due diligence.

find out more

Letter Of Intent Commercial (Real Estate)

A preliminary document under Philippine law outlining proposed terms for commercial real estate purchase or lease, serving as a formal expression of interest while establishing negotiation framework.

find out more

Business Letter Of Intent

A preliminary business document under Philippine law that outlines intended business arrangements or transactions between parties, setting the stage for formal agreements.

find out more

Letter Of Intent For Teacher 1 Elementary

A formal document used in the Philippines to initiate the hiring process for Teacher 1 Elementary positions, outlining employment terms and requirements under Philippine education law.

find out more

Letter Of Intent For Car Loan

A formal preliminary document used in the Philippines expressing intent to obtain vehicle financing from a financial institution, subject to local banking regulations.

find out more

Letter Of Intent To Offer Services

A preliminary document under Philippine law expressing a service provider's intention to offer professional services, outlining basic terms and conditions for future formal agreement.

find out more

Letter Of Intent To Join An Organization

A formal letter under Philippine law expressing interest in joining an organization, serving as an initial step in the membership process.

find out more

Letter Of Intent For Project Proposal

A preliminary document under Philippine law outlining parties' intentions to explore a potential project, setting the framework for future negotiations while maintaining a generally non-binding nature.

find out more
See more related templates

ұԾ’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; ұԾ’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it