The Periodic Tenancy Notice is a crucial document in Philippine property law, used when either a landlord or tenant wishes to terminate a tenancy that continues on a recurring basis. This document type is essential for properly ending rental arrangements while complying with the notice requirements specified in the Civil Code of the Philippines and the Rent Control Act. The notice must be served within legally mandated timeframes, which vary depending on the rental period (e.g., monthly, yearly). It should include specific details about the property, parties involved, current rental terms, and the intended termination date. The document helps ensure a smooth transition between tenancies while protecting the legal rights of all parties involved.
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1. Date and Address Block: Current date and full contact details of both the sender and recipient
2. Subject Line: Clear indication that this is a Notice of Termination of Periodic Tenancy
3. Property Details: Complete address and description of the rental property
4. Notice of Termination: Clear statement of intention to terminate the periodic tenancy, including the effective date of termination
5. Current Rental Terms: Brief reference to the current rental arrangement, including rental amount and payment frequency
6. Notice Period Confirmation: Statement confirming that the notice period provided complies with legal requirements and/or existing agreement terms
7. Vacation Requirements: Details of the requirements for vacating the property, including condition expectations
8. Signature Block: Space for signature, name, and date of the notifying party
1. Security Deposit Details: Include when there is a security deposit to be returned, specifying the process and timeline for its return
2. Inspection Arrangements: Include when specific arrangements for final inspection need to be communicated
3. Outstanding Payments: Include when there are any outstanding rent or utility payments to be addressed
4. Forwarding Address Request: Include when sender needs the recipient's future contact details
5. Early Termination Justification: Include when the notice period is shorter than standard due to special circumstances
1. Proof of Delivery: Attachment showing evidence of proper delivery of the notice
2. Property Inventory: Optional attachment listing any items that need to be accounted for during vacancy
3. Utility Accounts List: Optional attachment listing all utility accounts that need to be transferred or terminated
4. Photographic Evidence: Optional attachment showing current condition of property if relevant to security deposit return
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