The Student Release Form is an essential document in Philippine educational institutions that serves as a legal instrument for obtaining and documenting parental or guardian consent for student participation in school-related activities. This document becomes necessary when students need to participate in activities beyond regular classroom instruction, such as field trips, sports events, educational tours, or media-documented events. The form must comply with Philippine legislation, particularly the Data Privacy Act (RA 10173), the Governance of Basic Education Act (RA 9155), and child protection laws (RA 7610). It typically includes detailed student and guardian information, specific activity descriptions, liability provisions, and data privacy statements. The Student Release Form is designed to protect both the students' interests and the educational institution's legal obligations while facilitating student participation in enriching educational experiences.
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1. Student Information: Basic details of the student including full name, age, grade level, and student ID number
2. Parent/Guardian Information: Details of the parent/legal guardian including full name, relationship to student, contact information
3. School Information: Name and address of the educational institution, relevant department or program
4. Release Authorization: Specific activities, events, or purposes for which permission is being granted
5. Terms and Conditions: General conditions, limitations, and duration of the authorization
6. Liability Provisions: Statements regarding assumption of risk and release of liability
7. Data Privacy Statement: Information about how student data will be collected, used, and protected in accordance with the Data Privacy Act
8. Execution: Signature blocks for parent/guardian, school representative, and witness if required
1. Medical Information: Optional section for relevant medical conditions or emergency contact information when the release involves physical activities or off-campus events
2. Media Release: Additional permissions for photography, video recording, and media usage when activities may involve documentation or publicity
3. Transportation Authorization: Specific permissions for student transportation when activities involve travel or field trips
4. Special Requirements: Any special accommodations or requirements needed for the student's participation
5. Revocation Rights: Optional section detailing the process for withdrawing consent, included when the release covers long-term or recurring activities
1. Schedule A - Specific Activities List: Detailed list of activities, events, or programs covered by the release form
2. Schedule B - Emergency Contact Information: Comprehensive list of emergency contacts and medical information when required
3. Schedule C - Photo/Media Usage Guidelines: Specific terms and conditions for media usage when media release is included
4. Appendix 1 - School Policies: Relevant school policies and guidelines referenced in the release form
5. Appendix 2 - Consent Withdrawal Form: Template form for withdrawing consent if revocation rights are included
Relevant legal definitions
Clauses
Relevant Industries
Education
Higher Education
Primary Education
Secondary Education
Special Education
Events Management
Media and Entertainment
Sports and Recreation
Youth Services
Child Care Services
Relevant Teams
Legal
Administration
Student Affairs
Compliance
Risk Management
Events Management
Student Services
Academic Affairs
Operations
Data Protection
Relevant Roles
School Administrator
Principal
Head Teacher
Education Coordinator
Legal Counsel
Compliance Officer
Student Affairs Director
Activities Coordinator
Field Trip Coordinator
Sports Director
Events Manager
Data Privacy Officer
Risk Management Officer
School Secretary
Administrative Assistant
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