The Confirmation of Directorship Letter is a crucial corporate governance document used in Pakistan when appointing new directors to a company's board. It is required for compliance with the Companies Act 2017 and related regulations, serving as an official record of the appointment and acceptance of directorship. This document should be used whenever a new director is appointed, whether for listed or private companies, and must be maintained as part of the company's statutory records. The letter typically follows the appointment resolution by the board or shareholders and precedes the filing of statutory forms with the Securities and Exchange Commission of Pakistan (SECP). It outlines essential terms of the appointment, including duties, remuneration, and compliance obligations, ensuring both parties have a clear understanding of the role and responsibilities.
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1. Letter Header and Date: Company letterhead, date, and formal addressing to the appointed director
2. Appointment Confirmation: Formal confirmation of appointment as director, including effective date and any term duration
3. Position Details: Specification of the type of directorship (executive/non-executive/independent) and any specific role on the board
4. Basic Responsibilities: Overview of fundamental director duties under Pakistani law and company articles
5. Remuneration: Details of director's fees, meeting attendance fees, and any other compensation
6. Time Commitment: Expected time commitment for board meetings and other company business
7. Compliance Requirements: Key legal and regulatory compliance obligations under Pakistani law
8. Confidentiality: Confidentiality obligations regarding company information
9. Acceptance: Space for director's countersignature accepting the appointment and terms
1. Committee Appointments: Required if the director is being appointed to specific board committees
2. Listed Company Requirements: Additional requirements if this is for a listed company, including stock exchange compliance
3. Independent Director Declaration: Required if the appointment is for an independent director position
4. Conflict of Interest Provisions: Detailed conflict provisions for directors with other business interests
5. Insurance Coverage: Details of D&O insurance if provided by the company
6. Additional Roles: Any additional executive or management roles if applicable
1. Schedule 1 - Detailed Terms of Reference: Comprehensive outline of director's duties and responsibilities
2. Schedule 2 - Code of Conduct: Company's code of conduct for directors
3. Schedule 3 - Regulatory Compliance Checklist: Checklist of key compliance requirements under Pakistani law
4. Appendix A - Declaration Forms: Required statutory forms for director's declarations under Companies Act 2017
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Relevant legal definitions
Clauses
Relevant Industries
Banking & Financial Services
Manufacturing
Technology
Healthcare
Energy
Retail
Telecommunications
Real Estate
Professional Services
Education
Transportation & Logistics
Construction
Agriculture
Mining
Hospitality
Relevant Teams
Legal
Corporate Secretariat
Board of Directors
Compliance
Corporate Governance
Executive Management
Human Resources
Risk Management
Relevant Roles
Company Secretary
Board Director
Independent Director
Executive Director
Non-Executive Director
Board Chairman
Corporate Governance Officer
Legal Counsel
Compliance Officer
Chief Executive Officer
Managing Director
Corporate Secretary
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