The End of Probation Letter is a crucial document in Pakistani employment practice, typically issued at the conclusion of an employee's probationary period, which under the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, should not exceed 6 months. This document is used to formally communicate whether an employee has successfully completed their probation and is being confirmed in their position, whether the probation period is being extended, or if the employment is being terminated. It serves as a legal record of the decision and typically includes details about performance evaluation, effective date of confirmation, and any changes to employment terms. The letter must comply with Pakistani labor laws and should be issued before the probation period expires to ensure proper documentation of the employment relationship's status.
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1. Letter Header: Company letterhead, date, reference number, and employee details
2. Subject Line: Clear indication that this is an End of Probation Letter
3. Opening Statement: Reference to original employment letter and probation period dates
4. Confirmation Decision: Clear statement of whether the employee has successfully completed probation
5. Effective Date: Specific date from which the confirmation takes effect
6. Basic Terms Confirmation: Confirmation of basic employment terms (position, department, reporting line)
7. Acknowledgment Request: Request for the employee to acknowledge receipt and acceptance
8. Closing: Professional closing with space for authorized signatory
1. Performance Summary: Brief overview of employee's performance during probation - included when providing specific feedback
2. Revised Terms: Any changes to employment terms post-probation - included if terms are being modified
3. Extended Probation Notice: Details of probation extension if applicable - included when probation is being extended rather than confirmed
4. Benefits Eligibility: Information about additional benefits that become available after confirmation - included when there are new benefits
5. Next Steps: Information about any required documentation or actions - included when additional procedures are needed
1. Performance Evaluation Form: Detailed performance assessment during probation period - attached when providing comprehensive feedback
2. Revised Terms and Conditions: Detailed document outlining any changes to employment terms - attached when terms are being modified
3. Benefits Schedule: Detailed list of benefits applicable post-confirmation - attached when there are multiple or complex benefits to explain
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