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1. Letter Header: Full legal names and addresses of both parties, date, and reference number
2. Subject Line: Clear indication that this is a Letter of Intent for Contract Renewal
3. Opening Reference: Reference to the existing contract including its date, parties, and subject matter
4. Expression of Intent: Clear statement of intention to renew the existing contract
5. Current Contract Status: Confirmation of current contract's expiry date and good standing
6. Proposed Renewal Period: Specific timeframe for the proposed contract renewal
7. Basic Terms Confirmation: Statement confirming whether existing terms will continue or noting major changes
8. Next Steps: Timeline and process for formalizing the renewal
9. Closing: Standard closing, signature blocks for authorized representatives
1. Modified Terms Summary: Include when there are proposed changes to the existing contract terms
2. Renewal Conditions: Include when specific conditions must be met before renewal can proceed
3. Interim Arrangements: Include when temporary arrangements are needed during the renewal process
4. Performance Review: Include when renewal is contingent on a review of past performance
5. Regulatory Compliance: Include when specific regulatory requirements need to be addressed in the renewal
6. Non-Binding Clause: Include when parties want to explicitly state that the LOI is non-binding except for specific provisions
1. Schedule A - Updated Pricing: Attach if there are changes to pricing or payment terms for the renewal period
2. Schedule B - Modified Terms: Detailed list of any proposed changes to existing contract terms
3. Schedule C - Performance Metrics: Key performance indicators or service levels for the renewal period
4. Appendix 1 - Supporting Documents: Any relevant certificates, licenses, or compliance documents required for renewal
Information Technology
Manufacturing
Real Estate
Professional Services
Healthcare
Education
Retail
Construction
Telecommunications
Financial Services
Distribution and Logistics
Energy
Hospitality
Agriculture
Mining and Resources
Legal
Procurement
Commercial
Operations
Business Development
Contract Administration
Risk and Compliance
Finance
Human Resources
Sales
Supply Chain
Project Management
Facilities Management
Contract Manager
Legal Counsel
Business Development Manager
Procurement Manager
Commercial Director
Chief Executive Officer
Operations Manager
Account Manager
Project Manager
Human Resources Director
Facility Manager
Sales Director
Supply Chain Manager
General Manager
Chief Financial Officer
Risk Manager
Compliance Officer
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